Open Educational Resources (OER):Open Educational Resources (OER):What are Open Educational Resources (OE R)? Open Educational Resources (OERs) for teaching and learning that are either in the public domain or have been released under a license that allows them to be freely used, changed, or shared with others. The short-term goal has been to reduce costs for students and accelerate their progress through college, but an important secondary impact is the culture change to create systems and structures that better connect curriculum and pedagogy to updated student learning outcomes.


ondary impact is the culture change to create systems and structures that better connect curriculum and pedagogy to updated student learning outcomes.ondary impact is the culture change to create systems and structures that better connect curriculum and pedagogy to updated student learning outcomes.ondary impact is the culture change to create systems and structures that better connect curriculum and pedagogy to updated student learning outcomes.Explore each campus’ OER materials and guides below, with sections for the different disciplines and ZTC (Zero Textbook Cost) courses: Baruch BMCC Bronx Community College Brooklyn College City College City Tech (New York City College of Technology) College of Staten Island CUNY Central Office of Library Services Graduate Center Guttman Community College Hostos Hunter College John Jay Kingsborough Community College LaGuardia Community College Lehman Medgar Evers Queens College Queensborough Community College School of Professional Studies (SPS) York


MLA Style:
MLA Handbook: For in-library use only, available in the Reference stacks on the library's 2nd floor.

MLA Style Center: MLA offers a brief online guide to citation formats.

MLA Guide Online: From Purdue's online writing lab, a lengthy outline of MLA basics.

MLA Guide Online: From the University of Wisconsin's writing center, the Modern Language's Association writing guidelines, summarized.

Citing Government Documents: Government documents can be more difficult to cite properly than standard books and journals.This short bibliography by Columbia University librarians suggests guides to government document citation formats.


APA Style:
Publication Manual of the American Psychological Association 7th ed.: For in-library use only, available in the Reference stacks on the library's 2nd floor.

APA Style Online: The full APA style guide is available in print and ebook formats. This supplementary site from APA includes quick reference materials and updates.

APA Guide Online: From Purdue's online writing lab, a lengthy outline of style guide basics from the American Psychological Association. The full APA style guide is available in print book format only.

Citing Government Documents: Government documents can be more difficult to cite properly than standard books and journals.This short bibliography by Columbia University librarians suggests guides to government document citation formats.


Citation Managers:
Zotero This link opens in a new window This link opens in a new window Saves and helps you to organize citations to articles, books, webpages, and more. Works with Mozilla Firefox, Google Chrome, and Safari. Install the Zotero Word plug-in to quickly create bibliographies and add citations to papers. GC Library's Using Zotero Tutorial Zotero Video Tutorials (made by others)

Downloading Zotero Go to the Zotero Downloads page. It should detect your operating system and browser, and present you with the proper version of Zotero to download, as well as the Connector for the browser you are currently in. Simply click the the appropriate buttons to download the standalone application and browser Connector. Also browse Zotero plugins for additional tools, including plugins for Microsoft Word and LibreOffice . Using Zotero on a GC computer? Consult our guide to adding the Zotero Connector to your browser on GC computers.


for Microsoft Word and LibreOffice . Using Zotero on a GC computer? Consult our guide to adding the Zotero Connector to your browser on GC computers.Introduction to RefWorks: RefWorks is an online bibliographic management tool that allows you to import citations directly from library databases, create bibliographies, and format your bibliography and in-text citations while you write in Microsoft Word. There are two RefWorks interfaces to choose from. If you already have a RefWorks account, sign into "Legacy" RefWorks. If you haven't used RefWorks before, create a new account in the New RefWorks interface. More information below:


account, sign into "Legacy" RefWorks. If you haven't used RefWorks before, create a new account in the New RefWorks interface. More information below:To create a RefWorks account: Go to http://refworks.proquest.com and click the “sign up” link. Fill in your information making sure to use your institutional email address (you can’t sign up with @yahoo.com, @gmail.com, etc.). Once you activate your account (you'll receive an email with a link to complete the registration process), you’ll get access immediately and can get started managing your documents. IMPORTANT: If you are already have a RefWorks account in the legacy interface, don't create a new account! You won't be able to use New RefWorks to continue work on any documents you started using Write-N-Cite in the Legacy version. Support for New RefWorks can be found in these resources: New RefWorks Guide New RefWorks Video Tutorials Installing & Using Write-N-Cite for New RefWorks


Additional Information:
For more detailed information concerning Style Guides and Citation Managers visit the Citation Managers & Style Guides .


Make an Appointment:
Where to start? Working with Citation Managers for the first time can be difficult. Make an appointment with your librarian to decide which citation manager is right for you.


Additional Citation Managers & Citation Generators:
BibMe :  Create MLA, APA, or Chicago style citations with ISBN, author, title. Format web sites, journals, videos, newspapers, and “other.” Save bibliography online then paste into a research paper. Citation Machine Formats citations in APA, MLA, Turabian or Chicago writing style. EasyBib :   information literacy platform that provides citation, note taking, and research tools.  They cite according to the 8th and 7th ed. of MLA, 7th ed. of APA, and 16th and 17th ed. of Chicago (9th ed. Turabian). Mendeley : It is most known for its reference manager which is used to manage and share research papers and generate bibliographies for scholarly articles


Share Your Work:
You wrote it...now what? How will you put your work out into the world? CUNY offers a variety of platforms for posting, publishing, or otherwise sharing your work online. Different platforms have different features and purposes—for example, what's best for sharing an article you previously published in a subscription-based journal may not be best for making an educational text you wrote discoverable by other instructors. This page summarizes the different publishing platforms available to you as a member of the CUNY community. All Graduate Center students, faculty, and staff are welcome to contact us for additional information or guidance.


CUNY Academic Works:
CUNY Academic Works collects, preserves, and provides public access to scholarly, creative, and pedagogical works created by members of the CUNY community. A service of the CUNY libraries, Academic Works serves several important purposes: as a primary publication venue for some works (e.g., dissertations, theses, and capstone projects , as well as white papers and conference presentations); as a site to share and showcase works published elsewhere (e.g., scholarly articles, book chapters); as a place to satisfy grant funders' open access and open data requirements. The Graduate Center section of Academic Works a great place for Graduate Center students, faculty, and staff to publicly share their work with the world. Learn more about how to add your work to CUNY Academic Works, or create an account to start uploading your work.


Pressbooks:
Pressbooks is online book production software, with editing functionality based on Wordpress. You can use Pressbooks to publish textbooks, scholarly monographs, syllabi, white papers, and more, in multiple formats including: Designed PDF (for print-on-demand and digital distribution) MOBI (for Kindle ebook readers) EPUB (for all other ebook readers) Pressbooks allows you to "edit as you go," making updates that are immediately live on the site. The platform is commonly used to create and share Open Educational Resources — typically more substantive texts, such as full length books or resource guides. Get started by signing up for a CUNY Pressbooks account .


Manifold:
Manifold @CUNY is a digital publishing platform where you can share your own scholarship or educational materials, upload texts that are openly licensed or in the public domain, upload texts for collective annotation with Hypothes.is , and more. Another option is to use the Manifold Reading Groups to build your own course reader from materials already available on the CUNY instance of Manifold. Check out CUNY Student Editions for examples of public domain texts that are "accessibly designed for students" in Manifold. Additional project collections include Libros En Espanol and Teaching and Pedagogy Resources . Manifold is best used as a display platform for pre-existing or finalized texts. As a creation platform, it lacks the editing functionality of Pressbooks (there is no way to modify a text once uploaded), which can be a barrier for those seeking to make continuous adjustments to their work. Get started by signing up for a Manifold @CUNY account .


CUNY Academic Commons:
The CUNY Academic Commons is "designed to support faculty initiatives and build community through the use(s) of technology in teaching and learning." Essentially, the Commons is a free blogging and website-creation platform, built on Wordpress, and open to anyone in the CUNY community (students, faculty, and staff). Websites created on the CUNY Academic Commons may be customized with different themes to highlight different types of content and for various teaching purposes . The Help section includes documentation about how to create a Group, customize your website, email students, and more. Get started by registering for a CUNY Academic Commons account .


OpenEd CUNY:
OpenEd CUNY is a hub for sharing Open Educational Resources (OER) created at CUNY. Built as a part of the University's involvement in the New York State OER Scale Up Initiative, the site is used by CUNY's twenty-five campuses to facilitate OER-enabled pedagogy and make the work that faculty, staff, and students are creating more visible and shareable. If you're interested in getting a sense of OER at CUNY, OpenEd CUNY allows you to search by material type (syllabus, module, full course, game), educational level, media format (audio, video, eBook), as well as subject area. Get started by signing up for an OpenEd CUNY account.


Questions?:
Not sure where you should share your work? Overwhelmed by the options? We can help you navigate questions about platforms, copyright, permissions, and more! Jill Cirasella , Scholarly Communication Librarian and University Liaison, is the library's primary point person for questions about scholarly publishing, including questions about CUNY Academic Works, copyright, fair use, publisher contracts, and Creative Commons licenses. Elvis Bakaitis , Head of Reference, is the library's primary point person for questions about creating and sharing open educational resources (OER), including questions about Pressbooks, Manifold, and OpenEd CUNY.


Governance Plan:
The library's governance document was initially approved by library faculty on June 15, 2021.

Library Governance Document: as of March 28, 2024 - slight revisions not yet approved by Committee on Structure (though approved by Department)


Department Meetings:
Library Department Meetings: Agenda and minutes from library department meetings are held in SharePoint.


Robert's Rules:
Robert's Rules Simplified: A 2-page cheat sheet explaining the basics of Robert's Rules of Order.


Department Representatives:
Graduate Council: Graduate Council Delegate (2023-25): Mason Brown Graduate Council Alternates (2023-25): Alycia Sellie, Silvia Cho LACUNY Executive Council: LACUNY Delegate (2023-25): Jill Cirasella (1st term) LACUNY Alternate (2023-25): Elvis Bakaitis (1st term) Department Secretary: Michael Handis (2024--25)


Graduate Council:
Budget Committee : Maura Smale (ex officio) Committee on Research : Jill Cirasella (2024-26) Committee on Structure : Roxanne Shirazi Information Technology Committee : Stephen Zweibel, Maura Smale (ex officio) Library Committee : Maura Smale (ex officio) Student Services Committee : Elvis Bakaitis


University Faculty Senate:
Roxanne Shirazi (senator, 2022-2025)


Other:
GC Central Faculty Steering Committee: Jill Cirasella (2024-26)


Executive Committee (elected):
The Executive Committee has the authority for the operation of the library between the regular meetings of the Library Department, subject to the policies established by the members of the Department. The Executive Committee shall ordinarily meet on a biweekly basis during the fall and spring semesters.

2024-2025 Members Maura Smale ( ex officio, Chief Librarian, chair) Steve Zweibel Mason Brown Marilyn Reside Silvia Cho


Appointments Committee (elected):
The Appointments Committee considers and votes on personnel actions pertaining to faculty of the library. Such actions include appointment, reappointment, reappointment with tenure, and promotion. The Appointments Committee also votes on applications for fellowship leave, professional reassignment leave, and special leaves of absence.

2022-2025 Members Maura Smale ( ex officio , Chief Librarian, chair) Mason Brown Jill Cirasella Beth Posner Steve Zweibel Alternate: Mike Handis


Archives and Special Collections Committee:
The Archives and Special Collections Committee (5 or more members) shall be concerned with the development and administration of the Graduate Center’s institutional archives, manuscript collections, and other distinctive collections stewarded by the library. The Committee considers policies related to the core archival functions of collecting, preserving, administering, arranging, and making materials accessible to researchers in line with national standards. The Committee shall also periodically review campus-wide policies, such as pest management procedures, fire safety programs, emergency preparedness, and maintenance schedules, to ensure that the physical needs of the archival and special collections are met.

2024-2025 Members Roxanne Shirazi ( ex officio , Dissertation Research Librarian, chair) Elvis Bakaitis Mike Handis Michael Deering Donna Davey


Collections Committee:
The Collections Committee (5 or more members) shall be concerned with the development of general library collections by considering policies related to acquisitions and deaccessioning of materials. The Committee also makes recommendations for new procurements to the Executive Committee.

2024-2025 Members Alycia Sellie ( ex officio , Collection Development Librarian, chair) Marilyn Reside Michael Handis Melissa Longhi Stephen Klein


Curriculum, Instruction, and Reference Committee:
The Curriculum, Instruction, and Reference Committee (5 or more members) is responsible for developing and administering the library’s instructional efforts and reference services, including course-embedded instruction, in-person as well as virtual reference, workshops and workshop series, and credit-bearing courses. The Committee evaluates existing instructional and reference services and proposes new initiatives for approval by the departmental Executive Committee.

2024-2025 Members Elvis Bakaitis ( ex officio, Head of Reference, co-chair) Aliqae Geraci ( ex officio, Critical Pedagogy Librarian, co-chair) Mason Brown Jill Cirasella Silvia Cho


Diversity, Equity, Inclusion, and Accessibility Committee:
The Diversity, Equity, Inclusion, and Accessibility Committee (5 or more members) shall bring discussion of racial justice, diversity, equity, inclusion, and accessibility to the Department’s work within and beyond the library. The Committee makes recommendations to the Executive Committee for action both (a) toward equity for members of the community who are Black, Indigenous, or People of Color (BIPOC) or hold other marginalized identities and (b) toward universal access in core areas of the library.

2024-2025 Members Maura Smale ( ex officio, Chief Librarian, chair) Jill Cirasella Mason Brown Stephen Klein


Elections Committee:
The Elections Committee shall be responsible for conducting all Library Department elections and shall consist of the Chief Librarian and one other member of the Department. The Elections Committee shall solicit nominations and hold elections for departmental Secretary, members of departmental standing committees, faculty representative to the Graduate Council, and LACUNY representative.

2024-2025 Members Maura Smale ( ex officio, Chief Librarian) Stephen Klein (chair)


Grants and Development Committee:
The Grants and Development Committee (5 or more members) helps to identify and evaluate library funding opportunities including but not limited to grants, donor relationships, and the Friends of the Library program. The Committee will also serve as a working group assisting library faculty and staff in applying for grants. The Committee makes recommendations to the Executive Committee about funding opportunities and development initiatives to pursue.

2024-2025 Members Maura Smale ( ex officio, Chief Librarian, chair) Marilyn Reside Roxanne Shirazi


Web Services Steering Committee:
The Web Services Steering Committee (5 or more members) shall be responsible for decisions related to the library website, as well as decisions related to the design of patron-facing online services and platforms administered by the library. Minutes of meetings are available.

2024-2025 Members Stephen Zweibel ( ex officio , Digital Scholarship Librarian, chair) Jill Cirasella Stephen Klein Beth Posner Curtis Matthew


OLS Committee Representatives:
View all OLS Advisory Committees, Working Groups, and Task Forces . An advisory committee is a body that provides non-binding strategic advice to the CUNY Office of Library Services; members meet regularly to identify issues, investigate and discuss them, and propose solutions and recommendations.

Committee | Member(s)

Archives Advisory Committee | Roxanne Shirazi

Cataloging Advisory Committee | Michael Handis

E lectronic Resources Advisory Committee (ERAC) | Alycia Sellie, Marilyn Reside

Fulfillment Advisory Committee | Curtis Matthew

Systems Advisory Committee | Stephen Klein

A working group is a standing body of domain-specific experts that works together to achieve specified goals; members meet regularly to discuss and promote best practices and efficiencies in their areas of expertise.

Working Group | Member(s)

Acquisitions Working Group | Melissa Longhi, Alycia Sellie

Discovery Working Group | Stephen Zweibel

CUNY Central Office of Library Services Committees


areas of expertise.

Working Group | Member(s)

Acquisitions Working Group | Melissa Longhi, Alycia Sellie

Discovery Working Group | Stephen ZweibelE-Resources Management (ERM) Working Group | Marilyn Reside

Institutional Repository Working Group | Jill Cirasella

A task force is a temporary body specially organized to work on a single defined task or activity; members are appointed, and the body presents its findings and proposed solutions to the bodies that called for its formation.

Task Force | Member(s)

Analytics Enhancements Task Force | Stephen Klein


OLS Committee Representatives (OLD):
Committee | Campus Representative | Campus Alternate

Acquisitions | Melissa Longhi | Alycia Sellie

Alma Advisory | Stephen Klein | vacant

Cataloging | Michael Handis | vacant

Copyright | Beth Posner | n/a

Digital Initiatives | Stephen Klein | n/a

Electronic Resource Management (ERM) | Marilyn Reside | Alycia Sellie

Electronic Resources Acquisitions (ERAC) | Alycia Sellie | Marilyn Reside

EZproxy (Central) | n/a | n/a

Fulfillment | Curtis Matthew | Mike Deering

Library Assessment | vacant | vacant

Library Statistics Working Group | Maura Smale | n/a

Library User Experience | Elvis Bakaitis | Jill Cirasella

Reports & Analytics Special Interest Group * | Stephen Zweibel (constituent)

Scholarly Communications * | Jill Cirasella (Co-Chair) | Roxanne Shirazi (constituent, UFS)

* committee membership is not representative; designated as a constituent per OLS


Library Workshops:
Check the library calendar for upcoming workshops about library research and scholarly publishing.


Library Blog:
Consult the library blog to see what's new. Subscribe to receive new posts by email.


Suggest New Materials:
The library welcomes suggestions for new books and other materials. Need It Soon? Purchasing and processing new materials takes weeks. If you need an item quickly, request it via Interlibrary Loan . Faculty: To request materials for a GC course you're teaching, use the Reserve Request Form .


Using the Audiology Research Guide:
This guide provides easy access to research resources for audiology and related subjects. Navigate using the tabs above or the links below: To search for journal articles , go to Articles To search for print and electronic books , go to Books For information about capstone projects , go to Capstones For help with citations and bibliographies , go to Citing Sources To find grant and fellowship opportunities , go to Funding Need help? Visit the reference desk, use our 24/7 chat reference service , or contact Jill Cirasella .


E-Research Basics:
Our E-Research Basics guide acquaints you with the basics of doing online research through the Mina Rees Library. You'll find information about logging in for remote access, deciding on and searching within a database, locating specific articles and doing broad exploratory searches, determining whether the GC has access to a particular journal, and more.


Popular Starting Places:
OneSearch: OneSearch combines many initial searches into one interface: it includes print books from all CUNY libraries; Graduate Center ebooks; a massive index of articles from journals, magazines, and newspapers; Graduate Center course reserves; dissertations at CUNY and beyond; and unique digital content.

Journal Search: Search the Graduate Center's holdings in electronic and print journals, magazines, and newspapers and browse the electronic titles by subject.

WorldCat Discovery: WorldCat Discovery is a catalog and discovery system containing millions of records for print and electronic holdings in thousands of libraries around the world.


Articles: Links to databases that index art journals.


Looking for a Specific Journal?:
Electronic and Print Journals at the Graduate Center: Search the GC library's holdings of print and electronic journals, magazines, and newspapers.

Electronic Journals at New York Public Library: Find electronic journals available both at NYPL and from home.

Print Journals at New York Public Library: Search NYPL's research catalog for journals, magazines, and newspapers not available electronically.


Best Bets for Audiology Research:
CINAHL Complete: A comprehensive nursing and allied health research database containing 4.1 million records dating back to 1937. The database includes indexing of over 5,400 journals, and full text of over 1,400 journals covering nursing, biomedicine, health sciences librarianship, alternative and complementary medicine, consumer health, and related disciplines. Searchable cited references for nearly 1,500 journals are also included.

Medline Complete: Full text of 2,500 medical journals, back to 1865 for some titles, as well as indexing for over 5,600 current biomedical journals. See this guide for more information about the differences between Medline, PubMed and PubMed Central.


xing for over 5,600 current biomedical journals. See this guide for more information about the differences between Medline, PubMed and PubMed Central.PubMed: More than 34 million citations for biomedical literature from Medline, life science journals, and online books. See this guide for information about the differences between Medline, PubMed and PubMed Central. By using this link, users will provided links to full-text resources available through the GC library.


ces between Medline, PubMed and PubMed Central. By using this link, users will provided links to full-text resources available through the GC library.Web of Science: Massive multidisciplinary index of scholarly publications, with especially strong coverage of the sciences and social sciences. Includes numerous sub-databases, most notably the Web of Science Core Collection, which provides cover-to-cover indexing of 21,000+ peer-reviewed journals. Includes citation data for publications, allowing searchers to identify highly cited articles, find citations to a given article/author, and track citations over time. Includes detailed author records and several unique search capabilities, such as the ability to search by author affiliation, grant number, or chemical structure. Also includes awarded grant information and associated publications.


Other Databases for Audiology Research:
Health and Psychosocial Instruments: Produced by Behavioral Measurement Database Services, this bibliographic database is abstracted from hundreds of journals covering health sciences and psychosocial sciences. HaPI also provides information about behavioral measurement instruments, including those from Industrial Organizational Behavior and Education. Records contained in HaPI provide information on questionnaires, interview schedules, vignettes/scenarios, coding schemes, rating and other scales, checklists, indexes, tests, projective techniques and more.

Health Policy Reference Center: A full-text database with articles from over 250 publications, including academic journals, monographs, magazines, and trade publications. Covers all aspects of health policy and related issues, including access, quality and financing.  Useful for those involved in the creation, implementation, or study of health policy and the health care system.


uding access, quality and financing.  Useful for those involved in the creation, implementation, or study of health policy and the health care system.Gale OneFile: Health and Medicine: Contains current, scholarly, and comprehensive health information on a wide range of topics from over 2,500 full-text periodicals, reference books, and pamphlets, and hundreds of videos demonstrating medical procedures and live surgeries.

Health Source: Nursing/Academic Edition: Full text from over 550 scholarly medical journals and abstracts and indexing for an additional 850 titles. In addition to strong coverage of nursing and allied health topics, the database includes AHFS Consumer Medication Information , a source for patient information on generic and brand name drugs.

Mental Measurements Yearbook: Information about and reviews of 3,000+ contemporary English-language standardized tests covering educational skills, personality, vocational aptitude, psychology, and related areas, plus all previous editions of the Mental Measurements Yearbook dating back to 1938 (10,000+ full text reviews).


titude, psychology, and related areas, plus all previous editions of the Mental Measurements Yearbook dating back to 1938 (10,000+ full text reviews).Nursing and Allied Health Collection: Nursing and Allied Health Collection provides access to academic journals and other reference content covering all aspects of the nursing profession, from direct patient care to health care administration. The database offers current and authoritative content for professionals already working in the field as well as students pursuing a nursing-focused curriculum. Includes over 2,400 titles, with more than 70% in full text.


Google Scholar:
Google Scholar provides a simple way to search broadly for scholarly literature, including journal articles and books. The Graduate Center Library has created a customized version that knows the library’s electronic journal holdings and links you directly to the articles in the library’s databases. Go to GC-customized Google Scholar Note: If you’re off campus, you’ll be prompted to log in with your GC credentials before you can access library subscriptions.


Article & Journal Impact:
Article Impact: One measure of the impact of an article is the number of times it has been cited by other articles. These databases offer robust cited reference searching:

Web of Science: Massive multidisciplinary index of scholarly publications, with especially strong coverage of the sciences and social sciences. Includes numerous sub-databases, most notably the Web of Science Core Collection, which provides cover-to-cover indexing of 21,000+ peer-reviewed journals. Includes citation data for publications, allowing searchers to identify highly cited articles, find citations to a given article/author, and track citations over time. Includes detailed author records and several unique search capabilities, such as the ability to search by author affiliation, grant number, or chemical structure. Also includes awarded grant information and associated publications.


the ability to search by author affiliation, grant number, or chemical structure. Also includes awarded grant information and associated publications.Google Scholar: Google Scholar provides a simple way to search broadly for scholarly literature. From one place, you can search across many disciplines and sources: peer-reviewed papers, theses, books, abstracts, and articles from academic publishers, professional societies, preprint repositories, universities, and other scholarly organizations. Follow the steps to customize Google Scholar to make it easy to find full text at the GC.

Journal Impact: A journal's impact is calculated by analyzing (in different ways by different tools) how frequently its articles are cited. Journal-level metrics are provided by:


impact is calculated by analyzing (in different ways by different tools) how frequently its articles are cited. Journal-level metrics are provided by:Journal Citation Reports: Presents an array of citation-based metrics for journals indexed in the Web of Science Core Collection. Provides Journal Impact Factor (i.e., average number of citations in a given year to articles published by that journal in the previous two years, averaged over the number of articles published in those two years) for many but not all covered journals. Search or browse the database by journal (title or ISSN), subject category, or publisher. Compare metrics for up to four journals simultaneously.

SCImago Journal & Country Rank: SCImago Journal & Country Rank is a journal-ranking site that includes the journals contained in the database Scopus.

Google Scholar Metrics: Google Scholar Metrics provide an easy way for to gauge the visibility and influence of recent articles in scholarly journals.

For more information, see the Research Metrics guide.


CUNY OneSearch:
OneSearch: OneSearch combines many initial searches into one interface: it includes print books from all CUNY libraries; Graduate Center ebooks; a massive index of articles from journals, magazines, and newspapers; Graduate Center course reserves; dissertations at CUNY and beyond; and unique digital content.


Books Beyond the GC:
If the Graduate Center does not have the book you need, you can have the book sent here from another library.

CUNY CLICS: You can have books from other CUNY libraries sent to the GC library, or to the CUNY library of your choice. Find a book in OneSearch, log in, and initiate a request. CLICS is for circulating books only, not reference books, electronic books, periodicals, etc. If you need a scan of an article or book chapter, submit an interlibrary loan request.

WorldCat Discovery: WorldCat Discovery is a catalog and discovery system containing millions of records for print and electronic holdings in thousands of libraries around the world.

Interlibrary Loan: If the book or article you need is not available at the GC library, you can request it via interlibrary loan.


es around the world.

Interlibrary Loan: If the book or article you need is not available at the GC library, you can request it via interlibrary loan.Outside CUNY: NYPL, MaRLI, METRO, & SHARES: Graduate Center users receive special NYPL privileges and may be eligible through MaRLI for borrowing privileges at NYU and Columbia. METRO and SHARES provide other possibilities for access to books.


Ebooks:
The library provides access to many thousands of ebooks, accessible through a variety of databases. Most can be found using OneSearch . Consult our ebooks guide for more information.


Quick Tips about GC Ebooks:
Find most CUNY and Graduate Center eBooks in OneSearch , with links to the full text. See also our tips for locating e-books blog post. Some ebooks are licensed for CUNY-wide use; others are licensed only to invididual CUNY campuses Graduate Center affiliates do not have remote access to ebooks held by other CUNY campuses. If you have a dual affiliation, you can access each campus's electronic collections using the OneSearch interface and credentials for that school. Printing and downloading options will vary according to platform or publisher, and is often prohibited or extremely limited. If there’s an e-book you can’t find, try Interlibrary Loan (ILL): Requests for chapters of books are often sent as electronic files through Interlibrary Loan , whereas whole ebooks are often not available via ILL due to licensing and digital restrictions of library ebooks. Try a request for a chapter or section!


Reference Ebooks:
Gale Ebooks (formerly Gale Virtual Reference Library): Full text of over 1,800 reference works published by Gale, Brill Academic, Cambridge University Press, Elsevier, Greenwood, Sage, Salem Press, Wiley, and others. Titles include American Civil War Reference Library, Ancient Europe, 8000 BC to AD 1000, Encyclopedia of Aging, Encyclopedia of American Religions, Encyclopedia of Case Study Research, Encyclopedia of Gender and Society, Encyclopedia of Urban Studies, Encyclopedia of World Biography, Gale Encyclopedia of Multicultural America, Gale Encyclopedia of U.S. Economic History, Magill's Survey of World Literature, Vietnam War Reference Library; World Education Encyclopedia.


America, Gale Encyclopedia of U.S. Economic History, Magill's Survey of World Literature, Vietnam War Reference Library; World Education Encyclopedia.Oxford Handbooks Online: Collection of 600+ Oxford University Press handbooks in a wide range of subjects. Select “Unlocked” to see available titles, which may also be found in OneSearch . Other than Music, our collections do not include titles published after 2014. Those handbooks are available through the New York Public Library remotely .

Oxford Reference: Text of nearly 400 Oxford University Press reference works in 25 core subject areas. Titles include Oxford Companions to American Literature, American Theatre, the Bible, British History, Classical Civilization, History of Modern Science, Music, Philosophy, Politics of the World, Shakespeare, United States History, and Western Art. Available titles may be found in OneSearch .


Preparing to Graduate?:
Library deposit is the final degree requirement for Graduate Center doctoral and master's students. If you are preparing to graduate, review the the Dissertations and Theses guide and consult with your program office for requirements and deadlines. Questions? Contact the Dissertation Office at deposit@gc.cuny.edu.


Graduate Center Dissertations:
Graduate Center Dissertations and Theses in Academic Works, 2014-present: As of 2014, all Graduate Center dissertations, theses, and capstone projects are posted to CUNY Academic Works. Some are immediately available to read and download, and some become available after an embargo period set by the author.

Graduate Center Retrospective Dissertations, 1965-2013: Current CUNY students, faculty and staff can log in with their CUNYfirst credentials to access GC dissertations and capstones from 1965-2013. (Pre-2014 master's theses are available only in print). If you want to move your dissertation or capstone into the publicly accessible CUNY repository, Academic Works, email the GC Dissertation Office at deposit@gc.cuny.edu . Making your dissertation free to the public helps broaden the reach of your scholarship and supports CUNY's mission of public service.


t@gc.cuny.edu . Making your dissertation free to the public helps broaden the reach of your scholarship and supports CUNY's mission of public service.CUNYfirst credentials: used to log into Blackboard, CUNY-wide electronic resources, and other services. More information about the various CUNY accounts: https://libguides.gc.cuny.edu/cuny_accounts .

Dissertations & Theses @ City University of New York Graduate Center: CUNY dissertations dating back to 1965. Full text available except for embargoed works.

ProQuest Dissertation Express: For anyone without a current GC network userid/pwd, search for CUNY or non-CUNY dissertations here. Order copies in print or PDF formats.


Finding Dissertations:
There is no single source for a comprehensive dissertation search. WorldCat and ProQuest Dissertations and Theses Global include most American dissertations. Dissertations @ The Center for Research Libraries lends non-American dissertations to member borrowers. Library catalogs and specialized repositories contain other titles. Request any dissertation through Interlibrary Loan . Though not every title is available through ILL, it is worth a try.


Dissertation Databases & Repositories:
Dissertations & Theses Global: Indexes two-million dissertations from over one-thousand institutions, with citations from 1861-1980 and abstracts from 1980 to present. Includes the full text of most post-1996 CUNY dissertations and many post-1996 dissertations from other institutions, as well as thousands of earlier ones. To limit your search to CUNY dissertations, include 0046 in your search statement, selecting the school name/code search field. Non-U.S.dissertations can be searched in the Center for Research Libraries' catalog.


ur search statement, selecting the school name/code search field. Non-U.S.dissertations can be searched in the Center for Research Libraries' catalog.Center for Research Libraries (CRL) Online Catalog: The Center for Research Libraries provides a shared collection of five million books, journals, documents and newspapers to supplement member libraries’ holdings in the humanities, science, and social sciences. With a strategic emphasis on expanding electronic access to international primary source collections, CRL participates in a number of cooperative digitization efforts, yielding millions of pages of digitized content to date. CRL resources include:


ons, CRL participates in a number of cooperative digitization efforts, yielding millions of pages of digitized content to date. CRL resources include:The largest circulating collection of newspapers in North America – more than 16,000 newspaper titles from all world regions and from every U.S. state – mainstream dailies, underground and alternative press titles, rare publications from international conflict zones, U.S. ethnic titles, early African-American newspapers, and radio broadcast reports and transcripts Foreign journals rarely held in U.S. libraries, with a focus on science and technology Access to rich holdings in science, technology, and engineering print serials through a partnership with the Linda Hall Library More than 800,000 non U.S. dissertations Area Studies: major collections of news, government documents, and archives from Africa, Latin America, Middle East, Europe, Asia, and Southeast and South Asia Millions of pages of primary source documents, including major sets from the National Archives of the U.S. and the U.K., and many special collections from around the world U.S.


ry source documents, including major sets from the National Archives of the U.S. and the U.K., and many special collections from around the world U.S.ry source documents, including major sets from the National Archives of the U.S. and the U.K., and many special collections from around the world U.S.ry source documents, including major sets from the National Archives of the U.S. and the U.K., and many special collections from around the world U.S.and international legal and government resources


he National Archives of the U.S. and the U.K., and many special collections from around the world U.S.and international legal and government resourcesNetworked Digital Library of Theses and Dissertations Global ETD Search: NDLTD's Global ETD Search is a free service that allows researchers to find electronic theses and dissertations based on keyword, date, institution, language and subject.

Open Access Theses and Dissertations: Metadata from over 1100 institutions, indexes over 2.5 million theses and dissertations.

Additional Dissertation Databases: The library's Dissertations and Theses guide lists many additional databases of dissertations and theses.


For More Information...:
For additional information about managing references and creating bibliographies, consult the library's more extensive Cite Your Sources guide. Need help? Check the library calendar for upcoming citation management workshops and drop-in help sessions, or request an appointment with a librarian .


Guides to Common Citation Styles:
APA Style Online: The style and grammar guidelines pages present information about APA Style as described in the Publication Manual of the American Psychological Association, Seventh Edition. The full APA style guide is available in print . This supplementary site from APA includes quick reference materials and updates.

MLA Style Overview: Overview of MLA style, including the details of citations and bibliographies, from Purdue OWL (Online Writing Lab).

MLA FAQ: Answers to frequently asked questions about MLA style.

Chicago Manual of Style Online: Full text of the 17th and 18th editions of the Chicago Manual of Style, including quick guide, questions and answers, and additional tools.

Turabian Quick Guide: This site gives a quick overview of Turabian style, which is a simplified version of Chicago style.


wers, and additional tools.

Turabian Quick Guide: This site gives a quick overview of Turabian style, which is a simplified version of Chicago style.Scientific Style and Format Online: Now in its eighth edition, the indispensable reference for authors, editors, publishers, students, and translators in all areas of science and related fields has been fully revised by the Council of Science Editors to reflect today’s best practices in scientific publishing.

Style Guides from Purdue OWL: Purdue OWL (Online Writing Lab) provides overviews of numerous styles, including APA, Chicago, MLA, AMA, and IEEE.


Citation Managers:
The GC library supports two citation managers: Zotero and RefWorks. Citation managers allow you to save and organize references you gather during research. They allow you to easily import citations from library databases and other websites, and to manually enter information about sources that aren't represented online. Citation managers also generate bibliographies in a wide variety of styles.


Zotero Basics:
Zotero: Saves and helps you to organize citations to articles, books, webpages, and more. Works with Mozilla Firefox, Google Chrome, and Safari. Install the Zotero Word plug-in to quickly create bibliographies and add citations to papers.


For More Information...:
For more information about funding sources, visit the library's Grants & Funding guide.


GC Office of Research and Sponsored Programs:
Office of Research and Sponsored Programs: The office of Research and Sponsored Programs (RSP) is the CUNY Graduate School and University Center’s central administrative unit for overseeing GC-CUNY applications for, and awards of, governmental and foundation funding.


Resources from Candid:
Candid NY - Resource Center, Library, Free Workshops: Webinar trainings are available from Candid (formerly Foundation Center).


Databases for Grants, Awards, Fellowships:
Pivot-RP: Grants, internships, and graduate and post-graduate fellowships in all subject areas. Search for open funding opportunities and information about previously awarded grants. Users may create an optional personal account to use enhanced features such as saving searches and tracking funding opportunities. Once you create an account, you can also claim and configure your user profile to receive personalized automated funding recommendations targeted to your research interests. To create an account, select the Use Email Address/Create Password option and fill out the form using your @gradcenter.cuny.edu or @gc.cuny.edu address. For Affiliated Member Institution, select "Graduate Center, The City University of New York." Look for the verification email in your inbox to finish the process. After the initial setup, you will be recognized as a GC researcher whenever you log into your personal account.


l in your inbox to finish the process. After the initial setup, you will be recognized as a GC researcher whenever you log into your personal account.GrantForward: CUNY provides access to this database through the Research Foundation . GrantForward is a funding search and grant recommendation service. Create an account using your @gradcenter.cuny.edu or @gc.cuny.edu email address, and set up a profile to begin receiving automatic grant recommendations based on your research interests. GrantForward uses data-crawling technology to update a database of sponsors and funding opportunities gathered from over 9,000 US Sponsors. For support using GrantForward visit https://www.grantforward.com/support .

FOLIO (Foundation LIterature Online): An online digital repository of foundation-sponsored research reports and publications covering the full scope of philanthropic activity.


ure Online): An online digital repository of foundation-sponsored research reports and publications covering the full scope of philanthropic activity.Assistance Listings (formerly Catalog of Federal Domestic Assistance (CFDA): Database of all federal programs available to state and local governments (including the District of Columbia); federally-recognized Indian tribal governments; territories (and possessions) of the United States; domestic public, quasi-public, and private profit and non-profit organizations and institutions; specialized groups; and individuals.   ~22,000 described.

Research Centers Directory via NYPL: Please log in using your New York Public Library credentials! Comprehensive guide to North America’s premier nonprofit research organizations. Information on each organization includes programs, staffing, and publications, as well as services of centers, laboratories, institutes, experiment stations, farms, research support facilities, technology transfer centers, think tanks, incubators, research parks, and more.


This guide:
This is an internal guide for the Collection Committee; a place to store requests and desiderata under review. This is a working area for items that are under review or need ongoing review; items that have been discussed and decided by the Collections Committee will be recorded in meeting minutes and annual reports.

Collections Committee Desiderata, Requests, and Annual Documentation


Journal Requests:
Items for review for January 2025 start (due to budget cuts in FY24): Journal of Cultural Economy (requested by faculty member Sarah Muir in Anthropology in May 2023). $1,500/year for online Review of Environmental Economics and Policy Came up due to a bug report; migrated from Oxford collection so our subscription cuts off. Donna requested it be considered for FY24 Economic and Political Weekly (requested by student in Anthro) $5,00-8,000/year for full backfiles, $1,500 (5 users)-2,500/year (unlimited) for last 5 years Damage (requested by Beth Posner May 2024) Not sure the ISSN (writing quickly) and does not seem to be in Ebsconet for pricing, may not be possible for us to subscribe electronically


Fall 2023 requests: For further discussion: Ethnologue Requested by Linguistics student November 2023 Looking into pricing, not available at NYPL, is available via NYU and Columbia British Online Archives (Microform Academic Publishers) From reference desk: Just helped a patron who was using it, has lots of digital sources relating to colonial rule which is why they wanted it. Not at NYPL or Columbia, only NYU. Alternative access or on hold: Brill resources for Classics requested by EO (Rachel Kousser) Brill's New Pauly Online, Classical Studies Ebooks Online (both available via NYPL) SHELDUS (requested by students and faculty working on grant at GC and Baruch) Requested by folks in EES doing cross-CUNY grant. Because they want cross-CUNY access and are working on a grant, Steve and Mason are in conversation to try to fold database access into their grant proposal.


they want cross-CUNY access and are working on a grant, Steve and Mason are in conversation to try to fold database access into their grant proposal. they want cross-CUNY access and are working on a grant, Steve and Mason are in conversation to try to fold database access into their grant proposal. they want cross-CUNY access and are working on a grant, Steve and Mason are in conversation to try to fold database access into their grant proposal.International Medieval Bibliography Online (requested by an Art History student) Available at the Met, NYU/Columbia, talked over with EO and she believes that our current resources cover the same content and MaRLI would be a good alternative for this student Electronic Arts Intermix streaming service (requested by a CSI faculty member for all-CUNY access) Will bring to next ERAC meeting.


e for this student Electronic Arts Intermix streaming service (requested by a CSI faculty member for all-CUNY access) Will bring to next ERAC meeting.e for this student Electronic Arts Intermix streaming service (requested by a CSI faculty member for all-CUNY access) Will bring to next ERAC meeting.e for this student Electronic Arts Intermix streaming service (requested by a CSI faculty member for all-CUNY access) Will bring to next ERAC meeting.We had a subscription in the past, $5,000/year ProQuest Leftist Newspapers and Periodicals (1900-2010) Available via NYPL, adding to A-Z Data/Text Mining As these items are tools rather than databases that provide content, looking to generate a Student Technology Fee request JSTOR Constellate (requested by Stephen Klein and Econ faculty member Sebastiano Manzan) $6,000 for this year, $6,750 next year, $7,500 the year after Could set up a 3 month trial Recording of demo , Stephen shared slides via email ProQuest TDM Studio (requested by Stephen Klein and Econ faculty member Sebastiano Manzan) Requested pricing and asked which ProQuest items it indexes--just those that we subscribe to? Neither appear to be at MaRLI libraries (but these are new tools)


Other items:
Spring 2024: Film, My Brooklyn , from SLU faculty member. Fall 2023: Two different apps requested for music by students. Since they are not platform agnostic and not really databases advised to pursue STF funding: Nkoda Henle Music App


Monograph Requests:
(These all go through each liaison librarian)


Cancellations under review:
Music Industry Data database: stats very low, gave music department this year to see if the stats increase and to have more conversation (renews in July 2024) Center for Research Libraries membership


Desiderata:
The items on this page are those that do not have an immediate need and may not have come from a particular request; this is a long term holding place for items that it would be great to get (but may be out of our price range, etc.)


Databases:
Recent Researches in Music Online (RRIMO) (priced at $6,000/year + $1,500 for legacy in 2023)


O'Reilly ebook collections (in their entirety, as a subscription), https://support.proquest.com/s/article/What-s-New-in-O-Reilly-For-Higher-Education?language=en_US Requested by Steve Zweibel, April 2023 Quoted $18,719.00/year from ProQuest (slight 5% discount for 3 year contract but we can't do extended contracts with our budget uncertainties) Baruch has a subscription but does not allow guest/on site access; if we licensed it would similarly not allow walk-in use or access for those without GC credentials. Alycia attended a webinar, notes here . Two items that are particularly of note at the end about downloading and ILL. May do a trial to see how we like it and then apply for STF funds in November 2024 WRDS / Compustat Student reformed research project because no access via nearby institutions. Baruch has access but limited only to Baruch affiliates; licensing could be particularly restrictive, April 2023 Baruch pays $50K for WRDS and $15K for Compustat.


ccess but limited only to Baruch affiliates; licensing could be particularly restrictive, April 2023 Baruch pays $50K for WRDS and $15K for Compustat.ccess but limited only to Baruch affiliates; licensing could be particularly restrictive, April 2023 Baruch pays $50K for WRDS and $15K for Compustat.ccess but limited only to Baruch affiliates; licensing could be particularly restrictive, April 2023 Baruch pays $50K for WRDS and $15K for Compustat.Requires creating a personal account for access based on an email address (no walk-in access). OLS exploring opening up CUNY-wide access to resources like this.


Streaming Video:
New Day Films https://www.newday.com/ Pricing: $10,000/year for full collection to stream, 300+ films Can also purchase titles singularly, discounts for purchasing more than 1 film at a time. Criterion https://www.criterion.com/faq/orders Need a list of every affiliated email address, no response on other forms of authentication


Departmental / Special Requests:


Departmental / Special Requests:Departmental / Special Requests:ASRC Journals. Requested March 2021 through Mason, committee voted against funding. Nature Reviews (Earth and Environment) , 2662-138X, Would need to add to Nature renewal, likely expensive Marine Ecology , Progress Series 0171-8630 Single site:  $ 6,320.66 Multi site: pricing requested for 3-5 users, single location/IP range Access to current year only. Content older than 5 years is open access. Aquatic Microbial Ecology : International Journal, 0948-3055 Single site: $567.30 , Multi site: pricing requested for 3-5 users, single location/IP range Access to current year only. Content older than 5 years is open access. From Mason: If we need to rank them, I’d say Aquatic microbial ecology and Nature Reviews (Earth and Environment) are more important. A more senior faculty member at ASRC asked for Nature Reviews, but I’ve gotten multiple requests for Aquatic Microbial Ecology from a slightly less senior researcher.


culty member at ASRC asked for Nature Reviews, but I’ve gotten multiple requests for Aquatic Microbial Ecology from a slightly less senior researcher.culty member at ASRC asked for Nature Reviews, but I’ve gotten multiple requests for Aquatic Microbial Ecology from a slightly less senior researcher.culty member at ASRC asked for Nature Reviews, but I’ve gotten multiple requests for Aquatic Microbial Ecology from a slightly less senior researcher.The two marine journals we also have access to already until 5 or more years back.


ILL Copyright Annual Review:
Delinking twice a year; only have departmental data if ILL grabs that before the delinking


Ebsco Single Journal Renewals:
All the journals we subscribe to outside of a database collection are reviewed and renewed in the fall (August/September) and the changes go live each January.


Annual Review of Database Requests:
1. Project proposals due via a request form by early January for funding in the following fiscal year (the following July-June) 2. Trials for requested databases will be set up in January/February 3. The Chair of the Collections Committee will collect and share proposals with the Committee by early April , including: Pricing for each request Statistics and feedback from trials Relevant criteria for consideration (see below) 4. The Collections Committee will review proposals and meet to vote in April At that meeting, the Chair of the Collections Committee will bring an estimated available budget for new spending to this meeting 5. The Chair will share results of votes with Library Exec for further approval and will share decisions at a library department meeting 6. The Chair of the Collections Committee will respond to each requestor after final decisions are made 7. Approved items will be licensed and activated in the following fiscal year


(some) criteria to use when evaluating new materials:

Criteria for Evaluation of New Materials


(some) criteria to use when evaluating new materials:(some) criteria to use when evaluating new materials:Each new database must go through a trial before we acquire it. Criteria for consideration--beyond the justification for scholarly use/content/subject: Budget: Is this item already available remotely via NYPL? Reach: how many patrons/programs/fields would this serve? Is there overlap with any other resources we already subscribe to? Is there opportunity to cancel one resource to add this one? Purchases vs subscriptions and what content we would retain if we canceled our subscription Functionality: Is there any digital restrictions on use of the contents? Does using the database require any specialized software be installed? (i.e.


Functionality: Is there any digital restrictions on use of the contents? Does using the database require any specialized software be installed? (i.e. Functionality: Is there any digital restrictions on use of the contents? Does using the database require any specialized software be installed? (i.e. Functionality: Is there any digital restrictions on use of the contents? Does using the database require any specialized software be installed? (i.e.Adobe Digital Editions, etc.) Any requirements for remote authentication other than proxy? Policies and Access: Is walk-in access allowed for anyone who is on site, or is there the requirement of an individual account restricted to GC affiliates? Can GC Alumni access the resource remotely? (should be added to Alumni libguide and proxy if so) What content is able to be lent via ILL? Privacy policies Metadata: Are there good records available in the Community Zone in Alma? / How would this be activated and maintained in Alma?


Gathering, Processing, & Reporting E-Resources Statistics for the Annual ACRL Survey:


Gathering, Processing, & Reporting E-Resources Statistics for the Annual ACRL Survey:Gathering, Processing, & Reporting E-Resources Statistics for the Annual ACRL Survey:The purpose of this guide is to outline the steps for gathering, processing, and reporting the e-resoures statistics for the annual ACRL Survey.  The guide shows how we collected and crunched data for the 2022-2023 survey covering the period 2021-07-01 through 2022-06-30 for the following: Databases Count Streaming Media Titles Count Electronic Serials Count E-Books Usage Streaming Media Usage Electronic Serials Usage Detailed instructions for finding all of this information can be found elsewhere in this guide, but here is a general overview: The databases count entails downloading lists of resources on the A-Z from Springshare, analyzing the list, sorting the resources into categories, and adding them up. The streaming media titles count is compiled from information on vendor websites.  And the Electronic Serials Count can be retrieved through an advanced search in ALMA.


a titles count is compiled from information on vendor websites.  And the Electronic Serials Count can be retrieved through an advanced search in ALMA.a titles count is compiled from information on vendor websites.  And the Electronic Serials Count can be retrieved through an advanced search in ALMA.a titles count is compiled from information on vendor websites.  And the Electronic Serials Count can be retrieved through an advanced search in ALMA.Obtaining e-resources usage statistics is a multi-step process for each of the vendors of the GC and CUNY-wide resources on the A-Z list. Using the list of A-Z resources compiled for the databases count, compile a list of vendors and add it to the usage stats combo worksheet. Then, visit the website of each resource, log in to the admin or librarian portal, download statistical reports, sort the data, add up numbers for specific fields, enter totals into the worksheet, and then tally up the data in the spreadsheet once it has been collected for each resource.


bers for specific fields, enter totals into the worksheet, and then tally up the data in the spreadsheet once it has been collected for each resource.bers for specific fields, enter totals into the worksheet, and then tally up the data in the spreadsheet once it has been collected for each resource.bers for specific fields, enter totals into the worksheet, and then tally up the data in the spreadsheet once it has been collected for each resource.Vendors offer a wide range of usage reports, including the standard COUNTER 5 reports.  The three main reports to use for Q60B-Q63B are the TR_B1 for e-books, TR_J1 for e-serials, and IR_M1 for e-media, which capture data at the platform level.  Other COUNTER 5 reports drill down to the database level and are useful for other purposes, such as seeing usage of specific databases on a platform rather than a summary of usage across a platform. Not every vendor offers standard COUNTER 5 data reports, however, so collect whatever is available.  And not every vendor has an administrative portal, so contact the vendors without them directly via email to request usage statistics.


OLS LibGuides for Statistics:
CUNY's OLS publishes LibGuides each year to assist people gatherering data for the ACRL Survey.  The LibGuides cover each section of the survey with detailed explanations of the data required for every question.  They also contain links to video tutorials and step-by-step instructions for running ALMA reports that will answer several e-resources survey questions. OLS LibGuides for library statistics for Academic Years 2014-2015 through 2022-2023 can be found here: https://guides.cuny.edu/ Note that the titles of the OLS LibGuides refer to the academic year, not the date range for which the statics were gathered.  For example, the CUNY Libraries Statistics 2022-2023 guide covers the date range 07-01-2021 through 06-30-2022. All the links to OLS instructions in this guide point to the CUNY Libraries Statistics AY 2022-2023 guide covering 2021-2022 data.


Date Range:
The date range for the statistics is July 1 through June 30th.  In 2024, report data for the period 2022-07-01 through 2023-06-30 .


File Location:
All the files used to prepare e-resources responses for the ACRL Survey, including downloaded ALMA reports, downloaded vendor statistics, Excel worksheets, and other files from 2021-2022, can be found in the E-Resources folder on the Libary Intranet, arranged as shown below.  Folders have been set up for 2022-2023, but are mostly empty as yet. It is helpful to work locally and then upload the files to the appropriate intranet folders once you have finished with them.  The exceptions are the worksheets, which should be uploaded to the intranet at the end of each day just to make sure nothing is lost if something happens to the local file. Library Intranet > E-Resources > Accounts - Vendors ACRL Stats - 2021-2022 Alma Reports Vendor Statistics Worksheets ACRL Stats - 2022-2023 Alma Reports Vendor Statistics Worksheets ACRL Stats - Templates Serials Solutions Reports (mostly obsolete)


Vendor Account Credentials:


Vendor Account Credentials:Vendor Account Credentials:The Accounts - Vendors folder on the Library Intranet contains an Excel file titled "Accounts - Log Ins - Usage Stats" which is a list of vendors with URLs, login credentials, tips, contact information, and other details for each vendor included in the stats reported for the 2021-2022 period. Some of the vendor logins are generic and can be used by anyone with the credentials.  Others are user-specific and every person needs their own.  Requesting administrative credentials from some vendors can be done with a simple email request.  Other vendors have more rigorous authentication requirements, so it is a good idea to line up administrative access for each vendor early in the stats gathering process. Several vendors on the list do not require admin credentials to access usage stats but you must visit their websites from a computer in the GC's IP address range to access the information.


uire admin credentials to access usage stats but you must visit their websites from a computer in the GC's IP address range to access the information.uire admin credentials to access usage stats but you must visit their websites from a computer in the GC's IP address range to access the information.uire admin credentials to access usage stats but you must visit their websites from a computer in the GC's IP address range to access the information.And others vendors do not have stats portals on ther websites.  For those vendors, request usage stats via email. Keeping the file up to date is important.  Work locally, if preferred, but upload the updated file daily to the intranet.


Q41B asks for the number of databases on the A-Z list for which there is bibliographic or discovery access at the database level.  For this question, include GC subscription databases, CUNY-wide databases, and OA resources that are discoverable in OneSearch.  Do not include discovery systems (e.g., WorldCat or the NYPL Research Catalog) or journal archives like the NYT or Chronicle of Education, which are counted in Q43B.  Do not count streaming media databases, which are counted in Q42B.  And do not count OA resources that are not discoverable in OneSearch. To arrive at the total, some downloading and sorting in Excel is required.


42B.  And do not count OA resources that are not discoverable in OneSearch. To arrive at the total, some downloading and sorting in Excel is required.42B.  And do not count OA resources that are not discoverable in OneSearch. To arrive at the total, some downloading and sorting in Excel is required.42B.  And do not count OA resources that are not discoverable in OneSearch. To arrive at the total, some downloading and sorting in Excel is required.First, download a list of resources on the A-Z from Springshare.  Then, sort the resources by category, paste the databases by category into the corresponding spreadsheet tabs, add up each category, and record the sums in the TOTALS tab.  Detailed instructions follow.  Some of the resources will be counted for Q41B, while others will not, but add up everything to make sure the totals are correct. Categories: GC Subscription Databases CUNY-Wide Subscription Databases Streaming Databases OA Resources NYPL Resources Once the lists have been downloaded and sorted and the sums have been filled in on the TOTALS tab, you will have the number of resources on the A-Z list to include in the Databases Count for Q41B of the ACRL Survey.


Worksheet for Databases Count and Vendor List:


Worksheet for Databases Count and Vendor List:Worksheet for Databases Count and Vendor List:There is spreadsheet template made from the 2021-2022 data worksheet that can be used to collect and analyze the data for these questions. Completed worksheets for previous years can be found in the E-Resources folder in the Library's Intranet along with the template worksheet that can be copied and filled in each year.  Review the completed 2021-2022 spreadsheet to see how it looks when filled in. Our subscriptions change each year, with resources added and removed, so the worksheet will also change a bit every year. The worksheet contains 11 separate tabs to capture the data downloaded from Springshare.


removed, so the worksheet will also change a bit every year. The worksheet contains 11 separate tabs to capture the data downloaded from Springshare. removed, so the worksheet will also change a bit every year. The worksheet contains 11 separate tabs to capture the data downloaded from Springshare. removed, so the worksheet will also change a bit every year. The worksheet contains 11 separate tabs to capture the data downloaded from Springshare.Totals - Totals from the other tabs are copied into this tab to arrive at the grand total GC - GC Subscription Databases CUNY - CUNY-wide Subscription Databases Streaming - GC and CUNY-wide Streaming Databases OA - OA databases with content discoverable in OneSearch NYPL - NYPL databases that appear on A-Z list; count ONLY the resources that do not require an NYPL login for access Do Not Count - Uncounted resources from the other tabs are copied here Media Titles - The info here will answer Q42B All Assets - An alphabetical list of all the resources on the A-Z (with Title, Vendor, Types, and Map Count) Counted - An alpha list of only the counted resources on the A-Z (with Title, Vendor, Types, and Map Count) Vendors - De-duped list of vendors from Counted Assets tab from which to gather usage statistics for Q60B-Q63B


Filling in the Worksheet to Count Databases by Category:


Filling in the Worksheet to Count Databases by Category:Filling in the Worksheet to Count Databases by Category:Make a copy of the worksheet template and rename it for the current stats gathering year, e.g., “2022-2023 ACRL Q41B - Q42B – Database & Media Counts for ACRL Stats.xls” and then follow the steps below to download lists of databases and past them into the spreadsheet tabs for sorting and counting. Because of the overlapping categories (most assets have more than one type and could be CUNY-wide AND streaming, e.g.), it is not possible to download the list of resources on the A-Z from Springshare just once to divide the resources by category.  Assigning the databases into the designated categories involves multiple rounds of downloading, sorting, and highlighting along with reading through the list to assign categories manually.


nated categories involves multiple rounds of downloading, sorting, and highlighting along with reading through the list to assign categories manually.nated categories involves multiple rounds of downloading, sorting, and highlighting along with reading through the list to assign categories manually.nated categories involves multiple rounds of downloading, sorting, and highlighting along with reading through the list to assign categories manually.The multi-step process looks like this: Download a list of all the un-hidden resources on the A-Z; Download separate lists of un-hidden resources by category (GC Resources; CUNY-wide Resources; Streaming Resources; etc.); Paste the lists into the worksheet tabs; Refine the sorting and highlighting; Fill in the worksheet totals. Each entry on the A-Z will be counted just once under a single category or it won’t be included in the count at all.  For instance: Because Streaming Media is a separate category, streaming databases will be counted in their own category whether or not they are GC subscription entries or CUNY-wide entries. Catalogs or Search Tools won’t be counted, regardless of whether they are GC, CUNY, or OA resources. "All database search" and "all vendor search" entries won’t be counted, regardless of whether they are GC or CUNY resources (e.g., the All ProQuest search won't be counted but ProQuest Dissertations & Theses will).


ounted, regardless of whether they are GC or CUNY resources (e.g., the All ProQuest search won't be counted but ProQuest Dissertations & Theses will).ounted, regardless of whether they are GC or CUNY resources (e.g., the All ProQuest search won't be counted but ProQuest Dissertations & Theses will).ounted, regardless of whether they are GC or CUNY resources (e.g., the All ProQuest search won't be counted but ProQuest Dissertations & Theses will).When resources are assigned both GC and CUNY types, count them as CUNY. The following types of entries on the A-Z will not be included in the count of databases:  all-vendor searches; alternate title entries; catalogs & research tools; newspaper subscription entries; non-GC/non-OA websites; NYPL resources (unless accessible via GC credentials); and OA not in OneSearch. Downloading the resources multiple ways may seem redundant, but it saves some manual sorting and serves as a double-check.  You can either download the six categories and go back to highlight and sort them, or download, sort, and higlight one category completely before moving on to the next one.  Either way, the step by step instructions are inlcluded below for each of the categories.


All Databases on the A-Z:
The first step is to download a list of all the un-hidden resources on the A-Z to get the total number of resources and the titles of everything on the list. Log into Springshare and download a list of all databases on the A-Z by following these steps: >> Springshare >> Content >> A-Z Databases List >> Hidden:  No >> Filter (click the blue square so the filter takes effect) >> Export All Records:  CSV Open the CSV file and delete all columns except Name, Vendor, Type, Map Count.  The Map Count is not needed for calculation purposes, but without it the spreadsheet is unwieldy.  Once you delete the columns, the rows will shrink and the worksheet will be easy to navigate. Paste the data from the four columns into the All Assets tab of the Worksheet and enter the total number of assets in the designated cell.


The next step is to download and sort the list of GC resources that appear on the A-Z list.  Log into Springshare and download the list by following these steps: >> Springshare >> Content >> A-Z Databases List >> Type:  Graduate Center Resources >> Hidden:  No >> Filter (click the blue square so the filter takes effect) >> Export All Records:  CSV Open the CSV file and delete all columns except Name, Vendor, Type, Map Count.  The Map Count is not needed for calculation purposes, but without it the spreadsheet is unwieldy.  Once you delete those columns, the rows will shrink and the worksheet will be easy to navigate. Paste the data into the GC tab of the worksheet, leaving the first column (“don’t count”) blank, and pasting the data starting in the first empty cell in the Title column.  Be sure to save the worksheet frequently. Next, sort the data by Type.


nk, and pasting the data starting in the first empty cell in the Title column.  Be sure to save the worksheet frequently. Next, sort the data by Type.nk, and pasting the data starting in the first empty cell in the Title column.  Be sure to save the worksheet frequently. Next, sort the data by Type.nk, and pasting the data starting in the first empty cell in the Title column.  Be sure to save the worksheet frequently. Next, sort the data by Type.Browse through the entries and highlight rows containing the following categories of databases that won’t be counted, using a different color for each category: All Vendor Search or Multi-Database Search Catalog or Research Tool Streaming CUNY-wide Save the worksheet and re-sort the databases in the GC tab by Title.  Then read through the entries one-by-one and highlight any other databases that should not be counted that may have been missed in the first round of highlighting. Count the highlighted entries in each category in the "don't count" column, and fill in the table at the top right of the worksheet, which will automatically calculate the totals.  Copy the total number of GC databases to the cell on the TOTALS page. The next step is to copy the entries that won't be counted into the appropriate columns of the Do Not Count tab of the worksheet.


on the TOTALS page. The next step is to copy the entries that won't be counted into the appropriate columns of the Do Not Count tab of the worksheet. on the TOTALS page. The next step is to copy the entries that won't be counted into the appropriate columns of the Do Not Count tab of the worksheet. on the TOTALS page. The next step is to copy the entries that won't be counted into the appropriate columns of the Do Not Count tab of the worksheet.Copy and paste just the titles (not the rest of the data) of any All Vendor or Multi-Database entries into the appropriate column in the Do Not Count tab.  Leave the highlighting intact. Copy and paste just the titles (not the rest of the data) of any Catalog or Research Tool entries into the appropriate column in the Do Not Count tab.  Leave the highlighting intact. No need to copy and paste the Streaming Media databases entries into the Streaming tab of the worksheet because they will be downloaded separately from Springshare. No need to copy and paste the CUNY-wide databases into the CUNY tab of the worksheet because they will be downloaded separately. Save the worksheet and move on to CUNY-wide databases.


CUNY-Wide Resources on the A-Z:


CUNY-Wide Resources on the A-Z:CUNY-Wide Resources on the A-Z:The next step is to download and sort the list of CUNY-wide resources that appear on the A-Z list.  Log into Springshare and download the list by following these steps: >> Springshare >> Content >> A-Z Databases List >> Type:  CUNY-wide Resource >> Hidden:  No >> Filter (click the blue square so the filter takes effect) >> Export All Records:  CSV Open the CSV file and delete all columns except Name, Vendor, Type, Map Count.  The Map Count is not needed for calculation purposes, but without it the spreadsheet is unwieldy.  Once you delete those columns, the rows will shrink and the worksheet will be easy to navigate. Paste the data into the CUNY tab of the worksheet, leaving the first column (“don’t count”) blank, and pasting the data starting in the first blank cell of the Title column.  Save the worksheet.


sheet, leaving the first column (“don’t count”) blank, and pasting the data starting in the first blank cell of the Title column.  Save the worksheet.sheet, leaving the first column (“don’t count”) blank, and pasting the data starting in the first blank cell of the Title column.  Save the worksheet.sheet, leaving the first column (“don’t count”) blank, and pasting the data starting in the first blank cell of the Title column.  Save the worksheet.Next, sort the data by Type.  Then, browse through the entries and highlight the rows containing the following categories of databases that won’t be counted, using a different color for each category: All Vendor Search or Multi-Database Search Alternate Title Entry Catalog or Research Tool Newspaper Subscription Streaming Then, re-sort the data by Title and go through the list entry-by-entry and highlight any other databases that should not be counted that might have been missed.  Count the highlighted entries in each category in the "don't count" column, and fill in the table at the top right of the worksheet, which will automatically calculate the totals.  Copy the total number of CUNY databases to the cell on the TOTALS page. The next step is to copy unique entries that won't be counted into the appropriate columns of the Do Not Count tab of the worksheet.


the TOTALS page. The next step is to copy unique entries that won't be counted into the appropriate columns of the Do Not Count tab of the worksheet. the TOTALS page. The next step is to copy unique entries that won't be counted into the appropriate columns of the Do Not Count tab of the worksheet. the TOTALS page. The next step is to copy unique entries that won't be counted into the appropriate columns of the Do Not Count tab of the worksheet.Go through the highlighted All Vendor or Multi-Database entries and copy and paste just the titles (not the rest of the data) of any entries that are not also GC resources into the appropriate column in the Do Not Count tab.  Leave the highlighting intact. Copy and paste just the titles (not the rest of the data) of any Alternate Title entries into the appropriate column in the Do Not Count tab.  Leave the highlighting intact. Go through the highlighted Catalog or Research Tool entries and copy and paste just the titles (not the rest of the data) of any entries that are not also GC resources into the appropriate column in the Do Not Count tab.  Leave the highlighting intact. Copy and paste just the titles (not the rest of the data) of any Newspaper Subscription entries into the appropriate column in the Do Not Count tab.  Leave the highlighting intact.


(not the rest of the data) of any Newspaper Subscription entries into the appropriate column in the Do Not Count tab.  Leave the highlighting intact. (not the rest of the data) of any Newspaper Subscription entries into the appropriate column in the Do Not Count tab.  Leave the highlighting intact. (not the rest of the data) of any Newspaper Subscription entries into the appropriate column in the Do Not Count tab.  Leave the highlighting intact.It is not necessary to copy and paste any Streaming databases entries into the Streaming tab of the worksheet since those will be downloaded separately. Save the worksheet and move on to Streaming resources on the A-Z.


Streaming Databases on the A-Z:


Streaming Databases on the A-Z:Streaming Databases on the A-Z:The next step is to download and sort the list of Streaming Video resources that appear on the A-Z list.  Log into Springshare and download the list by following these steps: >> Springshare >> Content >> A-Z Databases List >> Type:  Streaming Video >> Hidden:  No >> Filter (click the blue square so the filter takes effect) >> Export All Records:  CSV Open the CSV file and delete all columns except Name, Vendor, Type, Map Count.  The Map Count is not needed for calculation purposes, but without it the spreadsheet is unwieldy.  Once you delete those columns, the rows will shrink and the worksheet will be easy to navigate. Paste the data into the Streaming tab of the worksheet, leaving the first column (“don’t count”) blank.  Paste into the in the first empty cell in the Title column.


into the Streaming tab of the worksheet, leaving the first column (“don’t count”) blank.  Paste into the in the first empty cell in the Title column. into the Streaming tab of the worksheet, leaving the first column (“don’t count”) blank.  Paste into the in the first empty cell in the Title column. into the Streaming tab of the worksheet, leaving the first column (“don’t count”) blank.  Paste into the in the first empty cell in the Title column.There are fewer than 25 streaming resources on the list, so it is not necessary to sort them to filter out the databases that won't be counted.  Just go through the list row by row and highlight any Open Access or NYPL resources. Count them in the "don't count" column, and fill in the table at the top right of the worksheet, which will automatically calculate the totals. Copy the total to include in count to the TOTALS tab of the worsheet.


The next step is to download the list of Open Access resources that appear on the A-Z list.  Log into Springshare and download the list by following these steps: >> Springshare >> Content >> A-Z Databases List >> Type:  Open Access >> Hidden:  No >> Filter (click the blue square so the filter takes effect) >> Export All Records:  CSV Open the CSV file and delete all columns except Name, Vendor, Type, Map Count.  The Map Count is not needed for calculation purposes, but without it the spreadsheet is unwieldy.  Once you delete those columns, the rows will shrink and the worksheet will be easy to navigate. Paste the data into the OA tab of the worksheet, leaving the first column (“don’t count”) blank, and pasting the data starting in the first blank cell of the Title column.  Save the worksheet.


sheet, leaving the first column (“don’t count”) blank, and pasting the data starting in the first blank cell of the Title column.  Save the worksheet.sheet, leaving the first column (“don’t count”) blank, and pasting the data starting in the first blank cell of the Title column.  Save the worksheet.sheet, leaving the first column (“don’t count”) blank, and pasting the data starting in the first blank cell of the Title column.  Save the worksheet.The only OA entries that will be counted are those with content discoverable in OneSearch.  Once the list is pasted into Excel, either browse through the rows to find entries that contain the Type "OneSearch" or do a Control+F search on "OneSearch" to find them.  Then, highlight all the rows except entries that include OneSearch as a Type.  After you have highlighted everything, number just those entries that will be counted in the "COUNT" column on the left. Then, fill in the chart at the top of the page with the total number of OA collections on the A-Z and the total that will be counted. The number of OA entries that won't be counted will be calculated automatically.  Add the total to count to the top left of this sheet and to the TOTALS page of the worksheet. Add the total number that won't be counted to the DO NOT COUNT tab.


NYPL Resources on the A-Z:


NYPL Resources on the A-Z:NYPL Resources on the A-Z:The next step is to download the list of New York Public Library resources that appear on the A-Z list.  Log into Springshare and download the list by following these steps: >> Springshare >> Content >> A-Z Databases List >> Type:  NYPL Resource >> Hidden:  No >> Filter (click the blue square so the filter takes effect) >> Export All Records:  CSV Open the CSV file and delete all columns except Name, Vendor, Type, Map Count.  The Map Count is not needed for calculation purposes, but without it the spreadsheet is unwieldy.  Once you delete those columns, the rows will shrink and the worksheet will be easy to navigate. Paste the data into the NYPL tab of the worksheet, leaving the first column (“don’t count”) blank, and pasting the data starting in the first blank cell of the Title column.  Save the worksheet.


sheet, leaving the first column (“don’t count”) blank, and pasting the data starting in the first blank cell of the Title column.  Save the worksheet.sheet, leaving the first column (“don’t count”) blank, and pasting the data starting in the first blank cell of the Title column.  Save the worksheet.sheet, leaving the first column (“don’t count”) blank, and pasting the data starting in the first blank cell of the Title column.  Save the worksheet.NYPL entries for catalogs, research tools, and subscription databases that require NYPL credentials will not be counted in the list of databases for the ACRL Survey.  Only count NYPL subscription resources if they are accessible with a GC network login.  As of 2/2023, there are no longer any NYPL databases accessible with a GC network login on the A-Z, so there is no need to sort the list of entries by type. Tally up the number of NYPL Resources and put the total in the row at the top of the sheet and also add it to the DO NOT COUNT tab and the TOTALS tab of the worksheet.


Do Not Count Tab:
Once the columns in the DO NOT COUNT tab are populated with the titles of resources that won't be counted, count the number in each of the categories and add it to the column headings in place of the X.  The NYPL and OA columns will have totals only, not a list of resources. Then, copy the totals from each column into the COUNT column to get the sum of all of the resources on the A-Z that won't be included in the total number of databases for Q41B of the ACRL Survey.  Add the number to the Do Not Count row of the TOTALS tab.


Q42B - Streaming Media Titles Count:


Q42B - Streaming Media Titles Count:Q42B - Streaming Media Titles Count:For this question, report the number of titles contained in our streaming media databases.  Generally speaking, the numbers can be found on each resource's website.  Follow the steps below to gather this information. Compile a List of Streaming Media Databases Counted in Q41B Open the "Streaming" tab of the Q41B- Databases Count worksheet and copy the titles of the streaming resources (not the rest of the data) and paste it into the first column of the Media TItles tab. The next step is to remove the streaming resources that were not included in the count of databases.  Either browse through the list of streaming entries row by row and delete highlighted entries or sort them by color and delete the highlighted rows: >> Select all the text from the columns, beginning with the row containing the header >> Data  >> Sort >> Column/Sort by: Title  >> Sort On:  Cell Color  >> Order: No Cell Color  >> OK Scroll down and delete the highlighted entries, which were not counted in Q41.


Sort by: Title  >> Sort On:  Cell Color  >> Order: No Cell Color  >> OK Scroll down and delete the highlighted entries, which were not counted in Q41.Sort by: Title  >> Sort On:  Cell Color  >> Order: No Cell Color  >> OK Scroll down and delete the highlighted entries, which were not counted in Q41.Sort by: Title  >> Sort On:  Cell Color  >> Order: No Cell Color  >> OK Scroll down and delete the highlighted entries, which were not counted in Q41.Next, sort the list by Title. Delete any extra rows and save the file. Gather the Data To find the number of titles included in each streaming database, visit the website of each resource. The tab for Q42B in the OLS LibGuide for ACRL stats includes direct links and tips for several resources, including Alexander Street Press, DRAM, Naxos Music Library and others. For the databases not mentioned in the OLS LibGuide, log into them from our A-Z list and look for the number of titles in the vendor's description of the resource. Fill in the number of titles next to each database listed in the Media Titles tab of the worksheet.  The grand total should be calcuated automatically.  Copy the total to the top of the page and to the TOTALS tab of the worksheet.


Q43B - Electronic Serials Count:
For this question, report the number of current and ceased e-serials titles that are accessible through the library’s catalog, discovery system or other technical means. You can run an advanced search in ALMA to retrieve the number of Digital/Electronic serials.  See the OLS LibGuide for step-by-step instructions.  The instructions for the 2021-2022 stats can be found at this link and are pasted below: https://guides.cuny.edu/c.php?g=1268487&p=9302546 .  A screenshot from ALMA and a helpful video tutorial are included. The OLS LibGuide instructions: Search the following Resource Types:  Book - Digital, Book - Electronic, Atlas Electronic, Manuscripts - Electronic, Notated music - Electronic. (Picture Below) Run the search and change the Search Scope to Combined results to display results for E-Books in the Institution  Zone and the Network Zone. Once you have the number, add it to the TOTALS tab of the worksheet.


Vendor List:
A list of vendors is necessary for gathering the e-resources usage statistics.  Compile the name of vendors from the A-Z resources counted for Q41B. Step-by-step instructions follow, but the process involves creating a list of GC, CUNY, Streaming, and OA resources discoverable in OneSearch, sorting it to eliminate the A-Z entries that were not counted in the Q41B total, and then de-duping the vendors.


Compiling the Vendor List:


Compiling the Vendor List:Compiling the Vendor List:The information needed to compile the list of vendors has already been gathered in the worksheet for Q41B and Q42B, but it must be copied, sorted, and refined. Follow the steps below to create the vendor list needed to answer Q60B - Q63B on the ACRL Survey. Gather the Entries: Open the GC tab of the worksheet and copy the information from the TITLE and VENDOR columns for all of the entries and paste it into the COUNTED tab.  Leave all the highlighting intact.  Enter GC into the Type column for all of these entries.  Save the file. Open the CUNY tab of the worksheet and copy the information from the TITLE and VENDOR columns for all of the entries and paste it underneath the GC rows in the COUNTED tab. Leave all the highlighting intact.  Enter CUNY into the Type column for all of these entries.  Save the file. Open the STREAMING tab of the worksheet and copy the information from the TITLE and VENDOR columns for all of the entries and paste it underneath the CUNY rows in the COUNTED tab.


worksheet and copy the information from the TITLE and VENDOR columns for all of the entries and paste it underneath the CUNY rows in the COUNTED tab. worksheet and copy the information from the TITLE and VENDOR columns for all of the entries and paste it underneath the CUNY rows in the COUNTED tab. worksheet and copy the information from the TITLE and VENDOR columns for all of the entries and paste it underneath the CUNY rows in the COUNTED tab.Leave all the highlighting intact.  Enter Streaming into the Type column for all of these entries.  Save the file. Open the OA tab of the worksheet and copy the information from the TITLE and VENDOR columns for all of the entries and paste it underneath the STREAMING rows in the COUNTED tab. Leave all the highlighting intact.  Enter OA into the Type column for all of these entries.  Save the file. Sort the Entries: Sort the entries by Color: >> Select all the text from the three columns, beginning with the row containing the headers >> Data  >> Sort >> Column/Sort by: Title  >> Sort On:  Cell Color  >> Order: No Cell Color  >> OK All of the unhighlighted entries are the resources that were counted in Q41. Scroll down and delete the rows of all of the highlighted entries, which were not counted in Q41.


entries are the resources that were counted in Q41. Scroll down and delete the rows of all of the highlighted entries, which were not counted in Q41. entries are the resources that were counted in Q41. Scroll down and delete the rows of all of the highlighted entries, which were not counted in Q41. entries are the resources that were counted in Q41. Scroll down and delete the rows of all of the highlighted entries, which were not counted in Q41.Next, sort the list by Title: >> Select all the text from the three columns, beginning with the row containing the headers >> Data  >> Sort  >> Column/Sort by: Title  >> Sort On: Cell Values  >> Order: A-Z  >> OK Save the file. Compile the Vendor List The next step is to compile the list of vendors from the list of counted resources.  Copy and paste all the entries from the Vendor column in the COUNTED tab into the VENDOR tab of the worksheet. Then, sort the rows alphabetically and manually delete all the rows containing duplicate entries. Save the file. The remaining 75 to 80 entries are the vendors from which e-usage statistics will be collected for Q60B-Q63B of the ACRL Survey.


Q60B - Q63B - E-Resources Usage Stats:
Questions 60B through 63B ask for electronic circulation statistics for the GC, CUNY-wide, Streaming, and OA resources reported in Q41B.  The questions are divided by the type of resource and source of data and are totaled together in Q63.1.  Following is a summary: Q60B - e-book and e-media usage (from COUNTER 5 TR_B1 and IR_M1 reports and other non-COUNTER stats reports) Q61B - e-book and e-media usage (from COUNTER 4 BR1 and MR1 reports) Q62B - e-book and e-media usage (from COUNTER 4 BR2 and MR2 reports) Q63B - e-serials usage (from COUNTER 5 TR_J1, COUNTER 4 JR, and other non-COUNTER stats reports) Some vendors (Gale and ProQuest, e.g.) provide all three types of resources -- e-books, e-media, and e-serials -- while others might provide only one or two types.  The filled in cells in a vendor's row will correspond to the type(s) of resources and the kinds of usage data collected. Empty cells will be greyed out.


Gathering the Usage Statistics:


Gathering the Usage Statistics:Gathering the Usage Statistics:Gathering the usage statistics for each electronic resource is a multi-step process.  Detailed instructions follow, but in a nutshell:  Start with the list of vendors compiled earlier.  Visit the website of each resource, log in to the admin or librarian portal, download statistical reports, sort the data, add up numbers for specific fields, and enter the totals into the worksheet.  Sub-totals, question totals, and the grand total will be calculated automatically. Note that neither the data available nor the procedures for collecting the information will be standard across platforms, so collect whatever usage data is available in what ever way it is presented for each of the vendors on the list.  Check the Q60B-Q63B worksheet for the previous year to see what kind of data was available, though this could change from year to year. And even within types of reports -- COUNTER 5, e.g.


previous year to see what kind of data was available, though this could change from year to year. And even within types of reports -- COUNTER 5, e.g. previous year to see what kind of data was available, though this could change from year to year. And even within types of reports -- COUNTER 5, e.g. previous year to see what kind of data was available, though this could change from year to year. And even within types of reports -- COUNTER 5, e.g.-- each vendor's stats platform is unique.  There are differences in the displays, downloading options (TSV, CSV, Excel, e.g.), level of customizing, delivery (email, instant download), etc. So, just look for the needed reports, navigate through the interface to collect stats for the date range needed, and download.


Setting Up the Q60B-Q63B Worksheet:


Setting Up the Q60B-Q63B Worksheet:Setting Up the Q60B-Q63B Worksheet:There is an Excel spreadsheet template available to make it easier to collect the usage data.  Download a copy of the template, an Excel file titled "BLANK - Q60B - Q63B Usage Statistics - Combo Chart" from the ACRL Stats - Templates folder in the E-Resources folder on the Library Intranet.  Delete any highlighted instructions and re-name the file for the current year. Work locally and upload the worksheet file to the appropriate stats folder on the intranet at the end of each day.  A lot of effort will go into filling out the worksheet, so it is good practice to have a back up copy in the cloud in case anything happens to the local file.