numbered. The numerals may appear in any location on the page (bottom middle, bottom right, upper right), but must be consistent throughout the work. numbered. The numerals may appear in any location on the page (bottom middle, bottom right, upper right), but must be consistent throughout the work. numbered. The numerals may appear in any location on the page (bottom middle, bottom right, upper right), but must be consistent throughout the work.See Variable Pagination for formatting in Microsoft Word and this helpful blog post . Page Sequence Title page (no pagination appears) Copyright page Approval page Abstract Preface, Foreword, and/or Acknowledgments Table of Contents (required) Lists of tables, illustrations, charts, figures, diagrams (required) Body of Text (begins with Arabic numeral 1) Appendix Bibliography Autobiographical Statement (optional) Quotations : Consult copyright fair use guidelines. Include permission letters for use of copyrighted materials that exceeds fair use (photographs, charts, tables, etc.). Submit copyright permission letters as supplemental files as part of your online submission. Style and Style Manuals : Use the style manual for your discipline except when in conflict with these instructions. Consult dissertation advisors as necessary. Title Page : The title page must include the full dissertation title, the complete name of the author, the dissertation statement, and the year of the degree.


ge : The title page must include the full dissertation title, the complete name of the author, the dissertation statement, and the year of the degree.ge : The title page must include the full dissertation title, the complete name of the author, the dissertation statement, and the year of the degree.ge : The title page must include the full dissertation title, the complete name of the author, the dissertation statement, and the year of the degree.Use words to spell out titles including formulas, symbols, superscripts, subscripts, and Greek letters. While prohibited from the title, symbols may be used throughout the text.


LaTeX Templates:
LaTex GC Dissertation Template (7-Zip): Courtesy of Richard Herron. This package was compressed using the .7z (windows only) format. Mac users may require an additional application to access these files.

LaTex GC Dissertation Template (.zip): Courtesy of Richard Herron. This package was compressed using the .zip format.

R markdown / LaTex GC Dissertation Template: Courtesy of Nicholaus Brosowsky.

R markdown / LaTeX GC Dissertation Template for Sociology: Courtesy of Kasey Zapatka. This R markdown/LaTeX template includes American Sociological Association formatting.


Dissertation Template for Sociology: Courtesy of Kasey Zapatka. This R markdown/LaTeX template includes American Sociological Association formatting.Markdown / LaTex and Pandoc: Courtesy of Keith Miyake ( EES, '16). A build system that uses the Pandoc tool to author using Markdown and convert to PDF using LaTex. There is a LaTex template in the "templates" folder (cuny.tex) that has all of the styles and formatting, but it won't work with a raw LaTex file because it contains Pandoc variables. With a general understanding of LaTex syntax one should be able to modify it to use as the base for their GC dissertation.


Variable Pagination:
The preliminary pages of the text must be numbered in lower case roman numerals. The body of the text is numbered with Arabic numerals.


ProQuest Guidelines:
ProQuest's Preparing Your Manuscript for Submission (Including Supplemental Files) (PDF) for specific recommendations about font style and size.


Copy Services:
This private copy service will accept PDF files, print deposit copies on appropriate paper, and deliver free to the Graduate Center library: Genie Instant Printing 37 W. 43rd St. New York, NY 10036 212-575-8258 genieprinting@verizon.net


Survey of Earned Doctorates (SED):


Survey of Earned Doctorates (SED):Survey of Earned Doctorates (SED):Doctoral graduates are invited to participate in the Survey of Earned Doctorates (SED) . The Survey of Earned Doctorates (SED ) is an annual census conducted since 1957 of all individuals receiving a research doctorate from an accredited U.S. institution in a given academic year. The SED is sponsored by the National Center for Science and Engineering Statistics (NCSES) within the National Science Foundation (NSF) and by three other federal agencies: the National Institutes of Health, Department of Education, and National Endowment for the Humanities. The SED collects information on the doctoral recipient's educational history, demographic characteristics, and postgraduation plans. Results are used to assess characteristics of the doctoral population and trends in doctoral education and degrees. The survey is voluntary; however, the information for the NSF Survey is of particular importance to establishing statistical data which assists The Graduate Center with funding and grants.


information for the NSF Survey is of particular importance to establishing statistical data which assists The Graduate Center with funding and grants.information for the NSF Survey is of particular importance to establishing statistical data which assists The Graduate Center with funding and grants.information for the NSF Survey is of particular importance to establishing statistical data which assists The Graduate Center with funding and grants.The data from this survey are also used by policy-makers in government and universities when making decisions about funding graduate education, developing new programs, and supporting existing ones. All information collected will be aggregated and kept confidential. The most recent SED national results are located on the NSF website . How to participate Register online to participate in the survey. After you register, you will receive a PIN and password with a link to the survey. After you complete the survey, you will receive a certificate of completion. You can enter up to two email addresses where you would like the notification of completion to be sent to or forward the email notification. Please send all notifications to institutionalresearch@gc.cuny.edu . If you have questions related to the SED, please contact 1-877-256-8167 or email sed@rti.org . You can also view the current and past versions of the survey questionnaire .


CUNY Cap & Gown Graduation Survey for Graduating Master’s Students:
Master’s students from all programs are invited to complete the CUNY Cap & Gown Graduation Survey, located in CUNYFirst in the Student Center under “Tasks and Holds.” Log in to CUNYFirst to start the survey.

Log in to CUNYFirst


n Graduation Survey, located in CUNYFirst in the Student Center under “Tasks and Holds.” Log in to CUNYFirst to start the survey.

Log in to CUNYFirstThe purpose of this voluntary survey is to learn more about your post-graduation plans. The survey results are used for institutional research and help inform the Graduate Center’s planning and decision-making. If you have any questions about the survey, please contact the Office of Institutional Research and Effectiveness . How to complete the survey: Log in to CUNYFirst Select Student Center Select Tasks and Holds Scroll to Graduation Survey Select “Click here to complete survey” On the last page of the survey, be sure to click Submit The survey is complete when it no longer appears under Tasks and Holds. Step-by-step instructions can be found here: CUNY Cap & Gown Graduation Survey Instructions


Citation:
The library's format requirements are designed to work with a variety of scholarly conventions and citation styles across the disciplines. Check with your degree program, advisor, or dissertation committee to find out if a particular citation style is required for theses or dissertations.


Citation Styles:
AAA Style Guide: As of September 2015, the American Anthropological Association now adheres to the Chicago Style (Author-Date).

American Chemical Society (ACS) Style Quick Guide: "The ACS Style Guide is the definitive source for all information needed to write, review, submit, and edit scholarly and scientific manuscripts."

American Institute of Physics (AIP) Publishing: Manuscript preparation guidelines for authors, including information on equations, notations, and references.

American Mathematical Society (AMS) Author Handbook: "The Author Handbook contains guidelines for preparing AMS-LaTeX files for submission to the AMS for publication."

American Political Science Association (APSA) Style Manual: Latest edition is rev. 2006, currently under revision as of 2017. Includes grammar, usage, citation style for submiting to APSA journals.


tyle Manual: Latest edition is rev. 2006, currently under revision as of 2017. Includes grammar, usage, citation style for submiting to APSA journals.APA Style Online: The full APA style guide is available in print and ebook formats. This supplementary site from APA includes quick reference materials and updates.

ASA Guide Online: From Purdue's online writing lab, an outline of style guide basics from the American Sociological Association. The full ASA style guide is available in print book format only.

Chicago Manual of Style Online: Full text of the 17th and 18th editions of the Chicago Manual of Style, including quick guide, questions and answers, and additional tools.

CMOS Shop Talk Blog: "With these pages and posts, the editors and staff of the Manual hope to bring clarity, education, and amusement to anyone who works with words."

Harvard Referencing (Cite Them Right): There are different versions of the Harvard referencing style, and this guide is a quick introduction to the commonly-used Cite Them Right version.


): There are different versions of the Harvard referencing style, and this guide is a quick introduction to the commonly-used Cite Them Right version.Modern Language Association (MLA) Style Center: The full MLA Style manual is not available online, but this is a useful distillation of the most common concerns.

Scientific Style and Format Online: Now in its eighth edition, the indispensable reference for authors, editors, publishers, students, and translators in all areas of science and related fields has been fully revised by the Council of Science Editors to reflect today’s best practices in scientific publishing.


eas of science and related fields has been fully revised by the Council of Science Editors to reflect today’s best practices in scientific publishing.SAA Style Guide for American Antiquity: The SAA has released an updated version of its “Editorial Policy, Information for Authors, and Style Guide for American Antiquity, Latin American Antiquity, and Advances in Archaeological Practice” / “Normas Editoriales, Información para los Autores y Guía Estilística para American Antiquity, Latin American Antiquity y Advances in Archaeological Practice” in both English and Spanish. This document serves as both a policy guide for the Society and its editors and a traditional style guide serving authors and editors in preparing manuscripts for final publication.


Citation Managers:
When doing research at the graduate level, it is important to be diligent about keeping track of your sources. This can be done with pen and paper in a dedicated notebook or on index cards. Or, you might just keep an Excel spreadsheet of all of the materials you are consulting for a project. Citation managers like Zotero , RefWorks, and Mendeley help automate the process by working with your web browser to grab the information about a source (author, title, publication, etc.) with the click of a button. They can even be integrated into word processing software to automatically generate properly formatted citations and bibliographies.

Zotero: Saves and helps you to organize citations to articles, books, webpages, and more. Works with Mozilla Firefox, Google Chrome, and Safari. Install the Zotero Word plug-in to quickly create bibliographies and add citations to papers.

Zotero Help: Short video tutorials and a userguide


ari. Install the Zotero Word plug-in to quickly create bibliographies and add citations to papers.

Zotero Help: Short video tutorials and a userguideRefworks: Online citation management licensed for all CUNY campuses. Generate footnotes and bibliography in any writing style; organize citations and notes in your private library. 25 MB limit on individual file size; 5 GB individual account limit. Group Code: RWGradC There is a new interface available for RefWorks; see the library guide Citation Managers & Style Guides for more information.


Writing Style Guides:
Chicago Manual of Style Online: Full text of the 17th and 18th editions of the Chicago Manual of Style, including quick guide, questions and answers, and additional tools.

APA Style Guide: Basics from Purdues' Online Writing Lab (OWL)

MLA Style Guide: Basics from Purdue Online Writing Lab (OWL)

ICMJE Uniform Requirements: Style for DPH capstone projects

AAA Style Guide: As of September 2015, the American Anthropological Association now adheres to the Chicago Style (Author-Date).


How to Cite a Dissertation or Thesis:


How to Cite a Dissertation or Thesis:How to Cite a Dissertation or Thesis:APA (7th ed) A dissertation or thesis is considered published when it is available from a database such as ProQuest Dissertations and Theses Global or PDQT Open, an institutional repository, or an archive. Include a publication number after the title, if available. Use bracketed text with "Doctoral dissertation" or "Master's Thesis" (without quotes) and degree-granting institution, separated with a comma. Include the database or repository name. Only include a URL if no login is required. Read more on APA Style Online . Doctoral dissertation with ProQuest publication number: Kabir, J. M. (2016). Factors influencing customer satisfaction at a fast food hamburger chain: The relationship between customer satisfaction and customer loyalty (Publication No. 10169573) [Doctoral dissertation, Wilmington University]. ProQuest Dissertations & Theses Global. Doctoral dissertation in an institutional repository: Zambrano-Vazquez, L. (2016).


on, Wilmington University]. ProQuest Dissertations & Theses Global. Doctoral dissertation in an institutional repository: Zambrano-Vazquez, L. (2016).on, Wilmington University]. ProQuest Dissertations & Theses Global. Doctoral dissertation in an institutional repository: Zambrano-Vazquez, L. (2016).on, Wilmington University]. ProQuest Dissertations & Theses Global. Doctoral dissertation in an institutional repository: Zambrano-Vazquez, L. (2016).The interaction of state and trait worry on response monitoring in those with worry and obsessive-compulsive symptoms [Doctoral dissertation, University of Arizona]. UA Campus Repository. https://repository.arizona.edu/handle/10150/620615 Chicago (17th Ed. Notes & Bibliography) Titles of theses and dissertations appear in quotation marks—not in italics; otherwise, they are cited like books. The kind of thesis, the academic institution, and the date follow the title. Like the publication data of a book, these are enclosed in parentheses in a note but not in a bibliography. Only include a URL if there is no login required. If retrieved from a database, include the database title and publication number, if available. Read more at CMOS 17 Online, 14.215: Theses and Dissertations . Note: 1. Cynthia Lillian Rutz, “ King Lear and Its Folktale Analogues” (PhD diss., University of Chicago, 2013), 99–100. Shortened note: 2. Rutz, “ King Lear ,” 158. Bibliography entry: Rutz, Cynthia Lillian.


e Analogues” (PhD diss., University of Chicago, 2013), 99–100. Shortened note: 2. Rutz, “ King Lear ,” 158. Bibliography entry: Rutz, Cynthia Lillian.e Analogues” (PhD diss., University of Chicago, 2013), 99–100. Shortened note: 2. Rutz, “ King Lear ,” 158. Bibliography entry: Rutz, Cynthia Lillian.e Analogues” (PhD diss., University of Chicago, 2013), 99–100. Shortened note: 2. Rutz, “ King Lear ,” 158. Bibliography entry: Rutz, Cynthia Lillian.“ King Lear and Its Folktale Analogues.” PhD diss., University of Chicago, 2013.


Citation Style Guides - Official Sources:
Publication Manual of the American Psychological Association 7th ed.: For in-library use only, available in the Reference stacks on the library's 2nd floor.

American Sociological Association Style Guide, 7th ed.: For in-library use only, located in the Reference stacks on the library's 2nd floor.

MLA Handbook: For in-library use only, available in the Reference stacks on the library's 2nd floor.


Copyright at CUNY:
CUNY's Office of the General Counsel (Legal Affairs) provides guidance on copyright, including information about requesting permission from rights holders and a " Do I Need Permission? " resource.


Re-using Your Own Publications:


Re-using Your Own Publications:Re-using Your Own Publications:Does your dissertation or thesis include any material that you've previously published? Have you checked to see if you signed over your copyright to the publisher as part of your publication agreement? The following resources can help: Publishers' Thesis Policies (guide from MIT Libraries) Open Policy Finder (search journal publisher copyright and self-archiving policies) Whether you are re-using figures or tables, or reproducing an entire article as a chapter, be sure to check your publication agreement or contact your publisher to find out if permission is required. In addition to following the publisher's guidelines, there are some steps you can take to avoid copyright infringement or accusations of self-plagiarism: Include a statement in your Acknowledgements section indicating which chapters include previously published materials, including a full citation for the publication.


ment in your Acknowledgements section indicating which chapters include previously published materials, including a full citation for the publication.ment in your Acknowledgements section indicating which chapters include previously published materials, including a full citation for the publication.ment in your Acknowledgements section indicating which chapters include previously published materials, including a full citation for the publication.Always cite your sources, even if you yourself are the source! Your published work should appear as an in-text citation and your list of references -- just as any other citation.


Fair Use:
In U.S. copyright law, the doctrine of "fair use" allows everyone to use copyrighted work without permission, under certain conditions. For the most part, reproducing material in your dissertation or thesis will fall under the umbrella of fair use -- however, you should carefully consider whether or not an argument for fair use can be made according to these four factors: the purpose and character of the use the nature of the copyrighted work the portion used in relation to the copyrighted work as a whole the effect of the use upon the potential market CUNY's Office of the General Counsel has prepared a useful guide to fair use . Columbia University's Copyright Advisory Office has prepared a Fair Use Checklist to assist in determining whether a use falls under fair use.

Codes for Best Practices in Fair Use: Collected by the Center for Media and Social Impact, includes several disciplinary codes for best practice in fair use.


or Best Practices in Fair Use: Collected by the Center for Media and Social Impact, includes several disciplinary codes for best practice in fair use.Society for Cinema and Media Studies Statement on Fair Use: Includes a statement on "Fair Usage Publication of Film Stills," covering reproduction of frames as well as publicity photographs.


Obtaining Permissions:
If your use of others' works exceeds that permitted under the doctrine of fair use, you must request permission from the copyright holder. This guide from the University of California includes helpful information on how to obtain permissions: Obtaining Permissions, Step By Step There is also a useful overview of the process specific to image permissions here: Obtaining Image Permissions for Your Book: An Author's Perspective (Lois Farfel Stark) ProQuest requires evidence of permissions for works by others to be significantly excerpted or incorporated in a published graduate work. Submit permission statements, or evidence of correspondence for permissions, as supplemental files when you submit your manuscript. Failure to obtain or to seek appropriate permissions will delay publication by ProQuest and in the CUNY Academic Works repository.


Additional Resources on Copyright:
Copyright and Your Dissertation or Thesis: Ownership, Fair Use, and Your Rights and Responsibilities (2013): Kenneth D. Crews, former Director of Columbia University’s Copyright Advisory Office, for UMI/ProQuest

Ask a Copyright Question: Contact the U.S. Copyright Office via their email service

Avoiding and Detecting Plagiarism: A Guide for Graduate Students and Faculty with Examples: March 2005 / Revised July 2012. Prepared by the Office of the Provost and the Office of the Vice President for Student Affairs in consultation with the Advisory Committee to Prevent Plagiarism. The Graduate School and University Center, The City University of New York.

Copyright: Photos in a Book (or Dissertation): from Columbia University Libraries


uate School and University Center, The City University of New York.

Copyright: Photos in a Book (or Dissertation): from Columbia University LibrariesU.S. Copyright Office Fair Use Index: The Fair Use Index tracks a variety of judicial decisions to help both lawyers and non-lawyers better understand the types of uses courts have previously determined to be fair—or not fair.


Any work is copyrighted as soon as it is fixed in a tangible medium; it needn't be registered to be "official." However, a registered copyright is required before filing a court claim against another author for copyright infringement. Further discussion of why to register your copyright is available from the Author's Alliance. Registration will also include the work in the Library of Congress collection. The ProQuest/UMI company and the CUNY Academic Works repository otherwise serve as the publisher of record. ProQuest/UMI will register copyright for $75. The U.S. Copyright Office offers online self-registration for a smaller fee. The copyright holder has the exclusive right to copy, to prepare derivative works, to distribute, and to license the work. A traditional copyright license reserves all rights for the author; a Creative Commons license describes how the author allows the work to be used by others.


tional copyright license reserves all rights for the author; a Creative Commons license describes how the author allows the work to be used by others.tional copyright license reserves all rights for the author; a Creative Commons license describes how the author allows the work to be used by others.tional copyright license reserves all rights for the author; a Creative Commons license describes how the author allows the work to be used by others.For uses other than those explicitly licensed, or even for those uses permitted under law (such as fair use), researchers may contact authors for permission. GC graduate authors may attach Creative Commons Licenses , but are not required to do so. See the Sample Pages in this guide.


A Note about Databases and Embargoes:


A Note about Databases and Embargoes:A Note about Databases and Embargoes:Dissertations go into two databases: the ProQuest Digital Dissertations and Theses database and CUNY's open access institutional repository, CUNY Academic Works . Master's theses and all capstone projects are deposited only in CUNY Academic Works. You can embargo (temporarily block public online access) to your dissertation, capstone project, or thesis in neither , either , or both databases — it’s up to you. If you embargo in both databases, you can select the same embargo length for both or choose different embargo lengths. For both databases, your initial embargo options are: no embargo six-month embargo one-year embargo two-year embargo Limitations of Embargoes: Public access to a dissertation/thesis is a condition of the degree. Embargoed dissertations and theses are not completely invisible or inaccessible. The library may provide limited access to Graduate Center program faculty, program Executive Officers, and Graduate Center administrators at our discretion.


brary may provide limited access to Graduate Center program faculty, program Executive Officers, and Graduate Center administrators at our discretion.brary may provide limited access to Graduate Center program faculty, program Executive Officers, and Graduate Center administrators at our discretion.brary may provide limited access to Graduate Center program faculty, program Executive Officers, and Graduate Center administrators at our discretion.Print copies: Print copies (if applicable) of embargoed works are available in the Graduate Center Library. (Note: The library stopped collecting print dissertations in 2016.) Microfilm copies: Microfilm copies (if applicable) of embargoed works are also available in the library and may be lent through interlibrary loan. (Note: The library stopped collecting microfilm dissertations in 2014.) Metadata: Author, title, abstracts, and metadata are available even if an author chooses to embargo.


Changing Your Embargo:
If you want to change your embargo settings after you've deposited or graduated, you must contact ProQuest and the Graduate Center Library separately. ProQuest: Contact ProQuest’s Author and School Relations group at disspub@proquest.com or 1-800-521-0600 x77020 to change your embargo settings at no cost. Provide your name, your dissertation/thesis title, your school, and, if possible, the publication number assigned by ProQuest to your dissertation/thesis. (You should have received this by email.) Graduate Center Library: Email deposit@gc.cuny.edu to change your embargo settings in CUNY Academic Works , CUNY's institutional repository. Again, your options are no embargo, a six-month embargo, a one-year embargo, or a two-year embargo. As your embargo nears expiration, you can contact the library again to extend your embargo, if you wish. Options for renewal are the same as the initial embargo options: six-month renewal, one-year renewal, or two-year renewal.


To Embargo or Not to Embargo?:
Open Access and the Graduate Author: A Dissertation Anxiety Manual by Jill Cirasella and Polly Thistlethwaite. This chapter was originally published in: Smith, K. L., & Dickson, K. A. (Eds.). (2017). Open access and the future of scholarly communication: Implementation . Lanham, MD: Rowman & Littlefield. Hear and read some key thoughts from the GC event “Share It Now or Save It For Later: Making Choices about Dissertations and Publishing,” featuring the MLA's Director of Scholarly Communications, two university press editors, and two recent alumni.


FAQs: Frequently Asked Questions


Frequently Asked Questions:


Frequently Asked Questions:Frequently Asked Questions:How long does it take to complete my deposit? It depends! The library requires 2-3 business days to review your online submission to ensure the document complies with our format requirements. If any corrections are necessary, you'll need to make the changes to your document and upload a revised version. Edits are usually reviewed within 24-48 hours. Once the uploaded files are approved, we'll check to see if your signed original approval page is on file. If it is, we'll process the deposit and you'll receive a confirmation email at your GC address. If not, the deposit will sit, unprocessed, until the paperwork is received. Most deposits are completed within a week of being submitted.


GC address. If not, the deposit will sit, unprocessed, until the paperwork is received. Most deposits are completed within a week of being submitted. GC address. If not, the deposit will sit, unprocessed, until the paperwork is received. Most deposits are completed within a week of being submitted. GC address. If not, the deposit will sit, unprocessed, until the paperwork is received. Most deposits are completed within a week of being submitted.Can I wait until the deadline to upload my dissertation/thesis/capstone? In order to make the deadline for the degree date, the following conditions must be met by the close of business on the stated deadline: 1) your signed original Approval Page must have been received by the library's Dissertation Office; 2) you must have uploaded your final document to CUNY Academic Works; 3) you must have uploaded your final document to ProQuest (doctoral dissertations only). As long as these three conditions are met, you will make the deadline for the degree date. Please note that if you wait until the last day to upload your documents, the library will still take 2-3 business days to complete our review, and you will not receive official notification until the process is complete. Bear in mind that this is an online submission process, and may be subject to technological difficulties beyond our control.


the process is complete. Bear in mind that this is an online submission process, and may be subject to technological difficulties beyond our control. the process is complete. Bear in mind that this is an online submission process, and may be subject to technological difficulties beyond our control. the process is complete. Bear in mind that this is an online submission process, and may be subject to technological difficulties beyond our control.For this reason, we highly recommend submitting your dissertation/thesis/capstone at least 2-3 days before the deadline. Which graduation term should I select in CUNYFirst? Choose the last semester in which you will enroll. For a May degree, select the current Spring term; for a September degree, select the previous Summer term (even if you are not enrolled in summer classes); for a February degree, select the previous Fall term. I applied for graduation in CUNYfirst but I accidentally chose the wrong semester. How can I update it to the correct degree date? Unfortunately, students cannot edit this information directly. Instead, email deposit@gc.cuny.edu to have your graduation semester updated in CUNYfirst. Students may view the current graduation status information by logging into CUNYfirst and going to My Academics. Next to your current program of study at the GC, select "View graduation status" to see what graduation term you have selected.


going to My Academics. Next to your current program of study at the GC, select "View graduation status" to see what graduation term you have selected.going to My Academics. Next to your current program of study at the GC, select "View graduation status" to see what graduation term you have selected.going to My Academics. Next to your current program of study at the GC, select "View graduation status" to see what graduation term you have selected.I applied for graduation in CUNYfirst, but my plans have changed. Can I cancel it? Email deposit@gc.cuny.edu to remove the application for graduation in CUNYfirst. You will need to register to meet the enrollment requirements of future degree dates. Bear in mind that the action in CUNYfirst notifies the Office of the Registrar, Bursar, Financial Aid, the Office of International Students, and the Library that you will be leaving the Graduate Center soon; these offices will review your records for any outstanding issues and place holds as necessary. Holds may affect future registration if you do not deposit. It is the responsibility of the student to clear any holds prior to the registration deadline. Where do I find the approval page form? The Approval Page is not a form, per se, but an actual page that you create and insert in the front matter of your manuscript. Think of it as a second title page, or a signed cover page to your work.


ctual page that you create and insert in the front matter of your manuscript. Think of it as a second title page, or a signed cover page to your work.ctual page that you create and insert in the front matter of your manuscript. Think of it as a second title page, or a signed cover page to your work.ctual page that you create and insert in the front matter of your manuscript. Think of it as a second title page, or a signed cover page to your work.The library provides guidelines for the format, but you are responsible for creating the page and printing it out to obtain the required signatures (see sample page). Is any special paper required for the approval page? No, the Approval Page may be printed on standard printer paper. Do I need to submit the approval page before uploading my file(s)? No, these steps may be completed in any order. If you upload your files prior to submitting your signed Approval Page, the library will review the format but will not be able to complete the deposit until your signatures are received. Are landscape pages allowed in my document? Yes, landscape pages are allowed but the pagination must maintain consistency with the portrait pages in case the document is printed. This means you can either: a) rotate the image/table/figure and keep the page itself in portrait, or b) format the entire page in landscape.


printed. This means you can either: a) rotate the image/table/figure and keep the page itself in portrait, or b) format the entire page in landscape. printed. This means you can either: a) rotate the image/table/figure and keep the page itself in portrait, or b) format the entire page in landscape. printed. This means you can either: a) rotate the image/table/figure and keep the page itself in portrait, or b) format the entire page in landscape.If you choose to do the latter, you will need to adjust the placement of the page numbers and manually rotate them to maintain consistency with the other pages. For assistance doing this in MS Word, please see this helpful guide . * Update for MS Word 2016 (PC), for pagination in the footer: Click on first landscape page. Insert > Edit Footer > remove “Link to previous” setting on all landscape sections and the portrait sections following them. Repeat for headers on each page as well (Insert > Edit Header > uncheck "Link to previous"). Repeat step 1 with your cursor on the first portrait page following the landscape page section.


l (Insert > Edit Header > uncheck "Link to previous"). Repeat step 1 with your cursor on the first portrait page following the landscape page section.l (Insert > Edit Header > uncheck "Link to previous"). Repeat step 1 with your cursor on the first portrait page following the landscape page section.l (Insert > Edit Header > uncheck "Link to previous"). Repeat step 1 with your cursor on the first portrait page following the landscape page section.Go to landscape page and delete the existing page number from the footer Insert > Page number dropdown > Page Margins > Plain numbers > Large Left Highlight number > Apply styles > scroll down to select Footer style Click Layout options icon > See more > set vertical alignment to match location of pagination on portrait pages (top=left, bottom=right) and choose relative to margin In the Drawing Tools ribbon menu, click on Format > Text Direction > Rotate all text 90 degrees What is the difference between a table and a figure? Tables are tabular data, arranged in a system of rows and columns. Figures can be any non-textual element, such as a graph, chart, illustration, photograph, etc. How should I format the captions on my tables and figures? Follow the advice given in your disciplinary style manual. All tables and figures should be labeled and numbered; these are then listed in preliminary pages (see List of Tables/Figures/etc. for more information).


tables and figures should be labeled and numbered; these are then listed in preliminary pages (see List of Tables/Figures/etc. for more information). tables and figures should be labeled and numbered; these are then listed in preliminary pages (see List of Tables/Figures/etc. for more information). tables and figures should be labeled and numbered; these are then listed in preliminary pages (see List of Tables/Figures/etc. for more information).Table captions appear above the table, while figure captions appear below the figure. If the table or figure is reproduced from another publication or uses external data, you need to include "Source: ..." and either full publication information or a parenthentical/footnote reference (be sure to include that work in your document's list of references). If you took the photograph, indicate that with a "Photo by author" statement in the caption. If you obtained permission to reproduce the table/figure, include the note, "Reprinted, by permission, from [citation]." How do I make my Bibliography appear after the endnotes in MS Word? The library format guidelines specify that the bibliography must appear after all appendices and endnotes, but it can be tricky to achieve this in MS Word. To do this, you'll need to create a section break after the endnotes and change the settings in the page format menu dialog to "suppress" endnotes. Full instructions are available here .


section break after the endnotes and change the settings in the page format menu dialog to "suppress" endnotes. Full instructions are available here .section break after the endnotes and change the settings in the page format menu dialog to "suppress" endnotes. Full instructions are available here .section break after the endnotes and change the settings in the page format menu dialog to "suppress" endnotes. Full instructions are available here .Will my dissertation/thesis/capstone project appear online? CUNY Academic Works is an open, online digital repository managed by CUNY's Office of Library Services; it is indexed by Google Scholar, so citation information (title, author, abstract) will appear in Google search results. Depending on your embargo selection, the full text of your dissertation/thesis/capstone project may be available for public download. Graduating students have the option to delay public release of the full text by selecting an embargo (see details on the embargo tab above). Doctoral dissertations also appear in ProQuest's Dissertations & Theses Global database, which is only available through institutions with an active subscription; full-text access is determined by embargo options selected during the submission process.


Virtual Office Hours:
Tuesdays and Thursdays, 2-4pm The Dissertation Office holds virtual office hours for drop-in video consultations on most Tuesdays and Thursdays from 2-4pm. Advance registration is not required, but you must fill out the registration form to be connected. If another student is being assisted, you'll be kept in the "waiting room" until the librarian is available. Join now.


Information Sessions:
The Dissertation Office periodically holds evening information sessions that include: overview of the deposit procedure; document and file preparation; copyright issues; citation & plagiarism; and embargoes (access restrictions). Sessions are designed to address common concerns of doctoral and masters students, with some time allotted for individual questions.


Can't Make It in Person?:
The slides used in the information sessions are reproduced below. Spring 2023 Deposit Information Sessions (View slides in Google Slides)


Guidelines:
The library reviews all submissions for adherence to the formatting guidelines listed on this page. Please pay special attention to the required Page Sequence and pagination requirements.

If you need help using Microsoft Word, consult the University of Michigan's guide to MS Word for Dissertations . The GC Writing Center offers remote consultations. Visit their website at https://gcwritingcenter.commons.gc.cuny.edu/. .If you are writing with LaTex, templates are available at the bottom of this page; there is also an R markdown / LaTex dissertation template that follows the library's guidelines available from Nicholaus Brosowsky (Psychology, '19): https://github.com/nbrosowsky/dissertate-CUNY


Margins:
Margins should be at least one inch on each side. If necessary, tables and figures may extend to 0.5" on the left and right sides of the page. Headers and footers should be placed at 0.5"


Typography:
Any legible TruType type 1 font is accepted if equivalent in scale to Arial (10 pt) or Times New Roman (12 pt). Acceptable fonts and sizes for print and web include: Arial (10 pt), Calibri (11pt), Courier New (10 pt), Georgia (11 pt), Times New Roman (12 pt), Trebuchet MS (10 pt), Verdana (10 pt).


Line Spacing:
Double space the body of your text. Use single spacing for tables, footnotes, endnotes, and captions. Follow your disciplinary style manual for block quotes and bibliographic entries.


Lists:
A table of contents is required. If illustrations, charts, diagrams, figures or other tables appear in the work, a list of each named element, with corresponding pagination, is required. Formatting and sample pages in Chicago/Turabian style are available online.


Books:
Digital Dissertations and Theses: "This handbook sets out the processes and products of ‘digital’ research. It is a theoretical and practical guide on how to undertake and navigate advanced research in the arts, humanities and social sciences." (from the abstract)


Format Guidelines for Digital Dissertations:
Digital Project Documentation Guidelines: Format instructions for those submitting digital components in addition to a PDF text.


Digital Dissertation Case Studies:
Amanda Visconti (Purdue University) has shared a collection of digital Dissertation Case Studies in her public Zotero library.

Beyond the Dissertation as Proto-Monograph: Examples and Reflections: The first of two #Alt-Academy "clusters" collecting articles on expanding the concept of a dissertation. Includes an introduction to the series by Melissa Dalgleish and Daniell Powell, "What is This Thing We Call a Dissertation?"

Beyond the Dissertation as Proto-Monograph: New Models for the Dissertation (Process and Experimentation): The second of a series of articles addressing the digital future of the dissertation. Includes contributions from the Graduate Center's #remixthediss panel, "What is a Dissertation? New Models, Methods, Media."


ture of the dissertation. Includes contributions from the Graduate Center's #remixthediss panel, "What is a Dissertation? New Models, Methods, Media."Digital Dissertations and the Changing Nature of Doctoral Work (AHA): CelesteTường Vy Sharpe's recap of a 2019 AHA roundtable session on digital dissertations. (Perspectives on History | American Historical Association)

The GC's First Digital Dissertation: Q&A with Jesse Merandy: "Ph.D. student Jesse Merandy (English) will soon be completing the GC’s first entirely digital dissertation — a mobile game based on Walt Whitman." (365 Fifth)

My Gothic Dissertation, by Anna Williams (University of Iowa): "the first-ever doctoral thesis to be produced in podcast form"

They Need You! Disability, Visual Culture, and the Poster Child, 1945-1980, by Celeste Sharpe: This dissertation white paper includes useful discussion of digital dissertations (the digital project itself is not publicly available).


este Sharpe: This dissertation white paper includes useful discussion of digital dissertations (the digital project itself is not publicly available).Women in Rock and Roll's First Wave, by Leah Tallen Branstetter (Case Western Reserve University): From the abstract: "I also survey current scholarship in feminist historiography to argue that digital technologies and publishing platforms offer new methods of changing the conversation about women in rock and roll. Through a kaleidoscopic array of archival materials and multimedia-enhanced analysis, a digital appendix to this dissertation (www.womeninrockproject.org) strives to place different counter-narratives about early rock and roll into dialogue with one another. "


Evaluating Digital Scholarship:
Guidelines from Professional Associations

AHA Guidelines for the Evaluation of Digital Scholarship in History: Includes a PDF version of the June 2015 guidelines.

Guidelines for the Professional Evaluation of Digital Scholarship by Historians: June 2015. Prepared by the American Historical Association.

Guidelines for the Evaluation of Digital Scholarship in Art and Architectural History: January 2016. College Art Association and the Society of Architectural Historians: Task Force to Develop Guidelines for Evaluating Digital Art and Architectural History for Promotion and Tenure

MLA Guidelines for Evaluating Digital Scholarship: 2013. Prepared by the Modern Language Association.


Architectural History for Promotion and Tenure

MLA Guidelines for Evaluating Digital Scholarship: 2013. Prepared by the Modern Language Association.Peer Review and T&P Guidelines Dennis Tenen and Alex Gil (Columbia University) maintain a list of readings related to peer review of digital projects that may be helpful for your committee members: Peer Review and T&P Guidelines Amanda Visconti (Purdue University) also shares a collection of links in her public Zotero library: DH Guidelines for Dissertations and Tenure (Zotero Library)


Graduate Center Dissertations:
Graduate Center Dissertations and Theses in Academic Works, 2014-present: As of 2014, all Graduate Center dissertations, theses, and capstone projects are posted to CUNY Academic Works. Some are immediately available to read and download, and some become available after an embargo period set by the author.

Graduate Center Retrospective Dissertations, 1965-2013: Current CUNY students, faculty and staff can log in with their CUNYfirst credentials to access GC dissertations and capstones from 1965-2013. (Pre-2014 master's theses are available only in print). If you want to move your dissertation or capstone into the publicly accessible CUNY repository, Academic Works, email the GC Dissertation Office at deposit@gc.cuny.edu . Making your dissertation free to the public helps broaden the reach of your scholarship and supports CUNY's mission of public service.


t@gc.cuny.edu . Making your dissertation free to the public helps broaden the reach of your scholarship and supports CUNY's mission of public service.CUNYfirst credentials: used to log into Blackboard, CUNY-wide electronic resources, and other services. More information about the various CUNY accounts: https://libguides.gc.cuny.edu/cuny_accounts .

Dissertations & Theses @ City University of New York Graduate Center: CUNY dissertations dating back to 1965. Full text available except for embargoed works.

ProQuest Dissertation Express: For anyone without a current GC network userid/pwd, search for CUNY or non-CUNY dissertations here. Order copies in print or PDF formats.


Graduate Center Master's Theses:
Master's Theses in CUNY Academic Works : As of 2014, all Graduate Center master's theses appear in the CUNY Academic Works repository. Many are open access, but some are embargoed and will not become available until a future date. Bound copies of CUNY master's theses and capstone projects are shelved on the library's 2nd floor


Bound Dissertation Colors by Program:
Graduate Center print dissertations are shelved by year, alphabetically by author. To facilitate browsing by program, bindings were color coded by program (see chart below). In November 2015 the library ceased archiving print dissertations.

Department | Binding | Lettering

Anthropology | Green | Black

Art History | Black | Gold

Biochemistry | Green | Gold

Biology | Green | Gold

Business (reading copy at Baruch) | Olive to Brown | Black

Chemistry | Green | Gold

Classics | Blue | Gold

Comparative Literature | Blue | Gold

Computer Science | Orange | Black

Criminal Justice (reading copy at John Jay) | Blue | Gold

Earth & Environmental Science | Green | Gold

Economics | Orange | Black

Educational Psychology | Blue | Gold

Engineering (reading copy at City College) | Black | Gold

English | Blue | Gold

French | Blue | Gold

German | Olive to Brown | Black

Hispanic & Luso-Brazilian Literature | Green | Gold

History | Brown | Gold


lish | Blue | Gold

French | Blue | Gold

German | Olive to Brown | Black

Hispanic & Luso-Brazilian Literature | Green | Gold

History | Brown | GoldLinguistics | Light Brown | Black

Music | Blue | Gold

Mathematics | Red | Gold

Nursing | Black | Gold

Philosophy | Blue | Gold

Physics | Burgundy | Gold

Political Science | Red | Gold

Psychology | Blue | Gold

Public Health | Black | Gold

Sociology & Social Welfare | Gray | Gold

Speech | Light Brown | Black

Theatre | Olive to Brown | Black

Master’s Theses & Capstone Projects | Blue | Gold

Microfilm copies of PhD dissertations from all the programs above are housed in the GC Library.

*Note that print dissertations from some programs are held at libraries located on other CUNY campuses: Business (Baruch), Criminal Justice (John Jay), Engineering (City College).


A Note on Graduate Center Theses & Dissertations:
GC theses and dissertations may be available through: Academic Works , our institutional repository The ProQuest Dissertations database Full text is available in the platforms above unless embargoed.


Library Locations:
2014 - present: Shelves near Circulation & Reserve Desk 1989 - 2013: 1st floor Dissertation Reading Room 1965 - 1988: 2nd floor Master's theses & Capstone projects, 1st floor near Circulation & Reserve Desk


Graduate Center Dissertations and Theses Collections:


Graduate Center Dissertations and Theses Collections:Graduate Center Dissertations and Theses Collections:In 1961, CUNY's Graduate School and University Center became the doctorate-granting institution for The City University of New York, using a consortial model of graduate education that drew upon faculty and facilities from across CUNY. The first graduates of the first Ph.D. program deposited their dissertations in 1965. Print copies Bound copies of most dissertations from 1965–2015 are located in the library and shelved chronologically, then alphabetically by student's last name: 1965–1988: 2nd floor 1989–2015: 1st floor Dissertation Reading Room To aid browsing, bound copies were color-coded by degree program, creating the multi-color shelves that are now the hallmark of the Dissertation Reading Room. See the dissertations color chart for more information. Some programs offered joint degrees with other CUNY schools, and bound copies of these dissertations were cataloged by and shelved at their respective campus libraries. These include: Ph.D.


h other CUNY schools, and bound copies of these dissertations were cataloged by and shelved at their respective campus libraries. These include: Ph.D.h other CUNY schools, and bound copies of these dissertations were cataloged by and shelved at their respective campus libraries. These include: Ph.D.h other CUNY schools, and bound copies of these dissertations were cataloged by and shelved at their respective campus libraries. These include: Ph.D.Program in Business: locate bound dissertations at Baruch College's Newman Library Ph.D. Program in Criminal Justice: locate bound dissertations at John Jay College's Lloyd Sealy Library Ph.D. Program in Engineering: locate dissertations at City College's Cohen Library Bound copies of master's theses are located on the 2nd floor (see map ). Theses are shelved chronologically, then alphabetically by student's last name. In November 2015, the library ceased archiving print copies of dissertations and theses, moving to a fully electronic thesis and dissertation program. Digital Access As of 2014, all Graduate Center dissertations, theses, and capstone projects are posted to CUNY Academic Works . Some are immediately available to read and download, and some become available after an embargo period set by the author.


ted to CUNY Academic Works . Some are immediately available to read and download, and some become available after an embargo period set by the author.ted to CUNY Academic Works . Some are immediately available to read and download, and some become available after an embargo period set by the author.ted to CUNY Academic Works . Some are immediately available to read and download, and some become available after an embargo period set by the author.Digitized versions of pre-2014 dissertations and doctoral capstone projects are available to the CUNY community via our Retrospective Dissertations, 1965-2013 database (CUNY Login required). Some pre-2014 works have been added to CUNY Academic Works at the author's request, with more being added each month. Browse by year to view select dissertations going back to 1966. Alumni who graduated before 2014 and would like to make their own GC dissertation publicly available should email deposit@gc.cuny.edu for assistance. We are unable to add pre-2014 master's theses at this time. Doctoral dissertations are also available in ProQuest's Digital Dissertations subscription database (log in with your GC network ID). The database includes digital reproductions from the UMI microform going back to 1965.


CUNY Dissertations in GC Academic Works:
Graduate Center Dissertations in Academic Works, 2014-present: As of 2014, all Graduate Center dissertations, theses, and capstone projects are posted to CUNY Academic Works. Some are immediately available to read and download, and some become available after an embargo period set by the author.


PQDT CUNY Dissertation Searches by Year:
CUNY Dissertations in ProQuest: Use Advanced Search to limit by year


Why don’t I see my dissertation in Academic Works?:


Why don’t I see my dissertation in Academic Works?:Why don’t I see my dissertation in Academic Works?:If you graduated before 2014, your dissertation or capstone project is only available to readers with a current CUNY affiliation (i.e. current students, faculty or staff). You can broaden access to your dissertation by authorizing its transfer to CUNY's Academic Works , a publicly accessible repository. The Academic Works dashboard helps you track your new readership by providing data about the times and places a work is downloaded. Depositing your dissertation in this institutional repository positions your intellectual contribution in global conversation, in keeping with CUNY's mission to serve the larger public. All GC dissertations and capstones have been digitized and are ready to be added to Academic Works at the author's request . Pre-2014 master's theses have not yet been digitized and are available only in print. If you want to make your dissertation or capstone freely accessible to the public, email the GC Dissertation Office at deposit@gc.cuny.edu .


About Academic Works:
CUNY Academic Works is an open access institutional repository dedicated to collecting and providing worldwide access to the research, scholarship and creative work of the City University of New York. In service to CUNY’s mission as a public university, content in Academic Works is freely available to all ( more ). The Graduate Center section of Academic Works provides a way for the Graduate Center community to store, preserve, and provide global access to its scholarly and creative works. It holds GC faculty and student articles, book chapters, conference papers, datasets, educational materials, and images. It also holds Graduate Center dissertations, master's theses, and capstone projects .


To Embargo or Not to Embargo?:
Hear and read some key thoughts from the GC event “Share It Now or Save It For Later: Making Choices about Dissertations and Publishing,” featuring the MLA's Director of Scholarly Communications, two university press editors, and two recent alumni. Also, see background information and related readings .


CUNY Embargo Policy & Options:


CUNY Embargo Policy & Options:CUNY Embargo Policy & Options:If in doubt about how freely available you want your work to be, you may embargo your dissertation for up to 2 years when you initially deposit by selecting appropriate options with both ProQuest and in the CUNY Institutional Respository Publishing Options section hosted by ProQuest. After your deposit, e mbargo extensions or revocations must be requested of the Graduate Center Library dissertation assistant and of ProQuest , separately. Copies (in print, microfilm, or digital formats) of CUNY graduate works are not subject to total sequestration even if embargoed by an author. CUNY copies may be displayed in CUNY libraries and in CUNY IP-space, copied by users in that space, and loaned by the GC Library via Interlibrary Loan. The library intends not to share embargoed theses in Open Access contexts, but the Library reserves the right to offer CUNY on-site viewing and title-by-title distribution of graduate works, in any format, even if they are embargoed by the author.


Presentations:
Jean-Claude Guedon on the form and production of theses and books @ 10 min 08 sec


ETDs as Prior Publications: The 2011 Publishers' Survey Summary:
ETDs as Prior Publications: The 2011 Publishers' Survey Summary: Results of the only survey of academic publishers about publishing books based on dissertations. 93% review book proposals and articles that are based on electronic dissertation, previously published online. Full article in the right column.


Concerns:
According to survey data, the majority of academic publishers do not outright reject submissions based on dissertations published in electronic form. A variety of relevant concerns about online publishing are represented below.

Whose Dissertation is it, Anyway: Rick Anderson Dec 2013 parses the author vs. institutional ownership of dissertations.

July 2013 AHA recommends author's choice of embargo periods up to 6 years

Historians Seek a Delay in Posting Dissertations: July 2013 NYTimes

Scholarly Group Seeks Up to 6-Year Embargoes on Digital Dissertations: CHE July 2013 summarizes debate

American Historical Association Statement on PhD Dissertations: an Initial Point-by-Point Response: Jason Kelly's July 2013 rebuttal to the AHA's advice about ETD publishing

Breaking the Embargo: Carl Straumshein Inside higher Ed January 2014 on AHA members discussing the value of historians sharing work.


t ETD publishing

Breaking the Embargo: Carl Straumshein Inside higher Ed January 2014 on AHA members discussing the value of historians sharing work.The Relationship Between Research and Publication, Or Why Libraries Should Buy More First Books Than Any Others: Duke Univ Press' Ken Wissoker argues July 2013 that dissertations represent an early draft of scholarly presentation and that libraries should buy books books based on dissertations.

Mandatory Open Access Publishing for Electronic Theses and Dissertations: Ethics and Enthusiasm: Authors Hawkins, Kimball, and Ives, all humanities profs from Texas, take issue with this very LibGuide for bias in favor of OA publishing. CUNY does not mandate OA publishing of any dissertation; authors have complete control over embargo lengths and publication options. CUNY and other universities generally insist that authors make decisions about copyright for their published graduate work. This argument is grounded in thin understandings about copyright, rejoined in part by Gail Clement's Feb 19 post in the FUSE blog.


shed graduate work. This argument is grounded in thin understandings about copyright, rejoined in part by Gail Clement's Feb 19 post in the FUSE blog.This article is not freely available to readers without affiliation with a subscribing library. January 2013 Journal of Library Administration, Elsevier.

Embrace and Ambivalence: January 2013, AAUP's Virginia Kuhn discusses academic bias against digital scholarship

CHE: From Dissertation to Book: Leonard Cassuto's May 2011 alarm: "Don't overexpose yourself."

This article is not freely available to readers without affiliation with a subscribing library.

The Perils of Publishing Your Dissertation Online: English Prof Kathryn Hume warns: "You could ruin your chances of getting tenure if your thesis is freely available."


lishing Your Dissertation Online: English Prof Kathryn Hume warns: "You could ruin your chances of getting tenure if your thesis is freely available."Prof. Hume argues that online publication makes a work vulnerable to plagiarism. Plagiarism is actually more easily detectable among works published online. Keeping your diss in single copy, hidden away in print-only is to leave it vulnerable to undetected theft. Prof. Hume mistakenly suggests librarians may routinely report who borrowed an item as a step toward plagiarism prevention. Library circulation records are in fact closely guarded; and they are released only by court subpoena.

Society for the Study of American Women Writers: see p. 2, whose publisher, University of Nebraska Press, asks for original work, not anything previously published as an article or dissertation, in either electronic or print format


rsity of Nebraska Press, asks for original work, not anything previously published as an article or dissertation, in either electronic or print formatAHA Statement on Electronic Publication of Theses and Dissertations: Some editors reported that they would be more likely to publish a dissertation that had attracted interest online....At the same time, there is evidence to suggest that some university press editors are reluctant to consider for publication those studies that have been posted online and made generally accessible to the public...

CHE: The Road From Dissertation to Book has a New Pothole: the Internet: Jennifer Howard, April 2011: presents several viewpoints, including Texas Tech's Ann R. Hawkins notion that sharing has gone too far when it comes to dissertations. Closing paragraph suggests books and dissertations are ideally two separate things. Subtitle: Libraries' digital open-access rules make some editors wary of buying graduate students' work, although others see a marketing boost.

This article is not freely available to readers without affiliation with a subscribing library.


tudents' work, although others see a marketing boost.

This article is not freely available to readers without affiliation with a subscribing library.What University Presses Think About Open Access: April 2010 Sanford Thatcher, Penn State Press, on the perils of UPs positioned between public and private sectors

Dissertation for Sale: A Cautionary Tale: June 2012; authors opt for or against ProQuest's 3rd Party Seller distribution at the point of deposit; royalties accrue to the author for those who select this option. It surprised those unaware of online bookselling practices. ProQuest ceased offering this option in 2013.

This article is not freely available to readers without affiliation with a subscribing library.

Dissertations for Sale or Scaring the Children: Duke Scholarly Communications Officer Kevin Smith responds to the fear about online dissertation publishing and sales, July 2012


Scaring the Children: Duke Scholarly Communications Officer Kevin Smith responds to the fear about online dissertation publishing and sales, July 2012Open Access Publishing of ETD’s: Requirements and Implications of Complying with Budapest, Bethesda and Berlin: Texas A&M's Gail Clement 2012 on Open Access dissertation publishing, indicating low uptake of OA publishing in North American repositories

My Advisor Stole My Research: November 2012 exposé of a case prosecutable only because the original work appeared online prior to the alleged theft. Unexposed, privately held research bears greatest risk for unauthorized replication or appropriation.

This article is not freely available to readers without affiliation with a subscribing library.


Surveys: ETDs do not discourage subsequent publication:
Do Open Access Electronic Theses and Dissertations Diminish Publishing Opportunities in the Sciences?: November 2014: More than half of the science journals responding (51.4%) reported that manuscripts derived from openly accessible ETDs are welcome for submission and an additional 29.1 percent would accept revised ETDs under certain conditions.

Impact of Publishers' Policy on Electronic Thesis and Dissertation (ETD) Distribution Options within the United States: Angela McCutcheon (2010) finds a minimal 1.8% publisher rejection rate traced to ETD deposit. Some publisher rejection may be based in misunderstanding of  embargo practices or ETD distribution rights.

Putting Dissertation Online Isn't an Obstacle to Print Publication, Surveys Find: Jennifer Howard's Dec 2012 article featuring recent survey results


Putting Dissertation Online Isn't an Obstacle to Print Publication, Surveys Find: Jennifer Howard's Dec 2012 article featuring recent survey resultsETDs, publishing & policy based on fear: Duke's Kevin Smith addresses the 2011 ETD publishers survey and the 2013 AHA open access statement

Do Open Access Electronic Theses and Dissertations Diminish Publishing Opportunities in the Social Sciences and Humanities? Findings from a 2011 Survey of Academic Publishers: Findings: manuscripts that are revisions of openly accessible ETDs are always welcome for submission or considered on a case-by-case basis by 82.8 percent of journal editors and 53.7 percent of university press directors polled.


Blogs:
on digital matters and a dissertation: Lee Ann Ghajur of Geo Mason University blogs her diss

The AHA Asks "What About the Children?": Barbara Fister's July 2013 debunk of AHA's impulse to encourage dissertation embargo

Can't Find It, Can't Sign It: On Dissertation Embargoes: Harvard University Press blog July 2013, "From our perspective, a missing element in the AHA’s statement—and within the field, to the extent that the statement is reflective of its members’ concerns—is the possibility of a dissertation’s availability actually working in favor of a young scholar seeking a contract."

I’ll see your open access and raise you two book contracts: or why the AHA should re-think its policy: Historian Jennifer Guiliano traces her reasons for both opening and embargoing her dissertation


contracts: or why the AHA should re-think its policy: Historian Jennifer Guiliano traces her reasons for both opening and embargoing her dissertationWhat is a (finished) dissertation for?: July 2013: Let the Loon say that again, louder: no matter how much presses protest that their mission is knowledge improvement and dissemination, they turn up their noses at perfectly good knowledge solely because it is unsaleable.

Free US ETDs (FUSE): The archived version of Gail Clement's "Free U.S. ETDs" blog, which was active from 2012-2014, promoting open access graduate research.


Institutional Info:
Library Online Services (during COVID-19): The library is open online! While the library’s physical space is inaccessible due to COVID-19, many resources and services are available online.


Academic Resources: Journal and book publishers, databases and platforms opening up during COVID-19 crisis.


Teaching:
CUNY: Open Educational Resources and Online Zero-Cost Learning: There are many tabs to explore on this guide, including: Accessibility for Distance Education Copyright & Fair Use Textbooks


Finding Ebooks:
Tips & Tricks for Finding E-books: A few tips and tricks for finding e-books while availability is temporarily expanded.

Public Books Database: With universities and libraries shuttered because of the COVID-19 crisis. In response, many academic presses have made hundreds of their titles freely accessible online. The Public Books Database aims to list such resources in a single location. The list will be updated regularly as materials are made available.


Find Open Access:
Unpaywall: An open database of millions of free scholarly articles that "harvest[s] Open Access content from over 50,000 publishers and repositories, and make[s] it easy to find, track, and use."

Open Access Button: A Firefox browser extension that allows you to freely and legally obtain research articles instantly or automatically request them from authors.

Open Access Resources on the Databases A-Z list: Open Access databases listed on the library's A-Z, gathered in one place. There is much more out there!

Google Scholar: Google Scholar provides a simple way to search broadly for scholarly literature. From one place, you can search across many disciplines and sources: peer-reviewed papers, theses, books, abstracts, and articles from academic publishers, professional societies, preprint repositories, universities, and other scholarly organizations. Follow the steps to customize Google Scholar to make it easy to find full text at the GC.


Academic Publishers opening up their content during COVID-19:
Keeping up with Publisher Access Changes Regularly updated lists of open or temporarily accessible resources and participating publishers that may be useful during this time.

Publisher Access Changes, COVID-19: Community list of resources opened for COVID-19, continually updated.

UP Social Distancing Collaboration: The University Press community is opening a wide variety of resources,  books, and journals to support student learning and scholarly research in these difficult time. More than 80 publishers have contributed information about those open or free access materials here. This list is maintained by the UP network on Humanities Commons, a MLA platform for open access scholarship in the humanities.


COVID-19 research and press coverage (Free):
Several publishers have agreed to make their coronavirus (COVID-19) content freely available in PubMed Central and other public repositories. Below are listed additional coronavirus-specifc resources from various publishers.

JSTOR: Free access to selected COVID-19-related articles: Editor-selected articles relevant to the COVID-19 crisis. More than 6,000 articles from more than 500 journals, free to read through June 30, 2020. They can be searched and discovered on jstor.org.

JSTOR and participating publishers have made 26 public health journals free to everyone through June 30, 2020.


searched and discovered on jstor.org.

JSTOR and participating publishers have made 26 public health journals free to everyone through June 30, 2020.The Royal Society Publishing COVID-19 research: The Royal Society has signed a Wellcome statement on the subject of research findings and data relevant to the coronavirus (covid-19) outbreak. They are one of several signatories to this statement, the collective aim being to ensure that the relevant research and data are shared rapidly and openly in order to inform the worldwide public health response and to help save lives. This special collection comprises some papers likely to be relevant to the outbreak.


form the worldwide public health response and to help save lives. This special collection comprises some papers likely to be relevant to the outbreak.Elsevier: Novel Coronavirus Information Center: Expert, curated information for the research and health community on SARS-CoV-2 (the novel coronavirus) and COVID-19 (the disease). Nearly 20,000 related articles free to access on ScienceDirect. These articles are also available to download with rights for full text and data mining, re-use and analyses for as long as needed. (Note: Creating a free personal account for Elsevier is optional, it is not required in order to use the free full text or data mining access)

Oxford University Press coronavirus research: Oxford University Press content on COVID-19, other coronaviruses, and related topics. Also see their Oxford University Coronavirus Research Hub

SAGE Freely Available Coronavirus Related Articles: List of freely available coronavirus related articles with links.


Other Resources: Using Google Scholar profile to make your research more visible online


Other COVID-related information:
Consumer Financial Protection Bureau: Guide to COVID-19 Stimulus Relief: The most common questions about the economic impact payments.

IRS: Get My Payment: Check on the status of your Economic Impact Payment.

NYC Health: Coronavirus Disease 2019 (COVID-19): COVID-19 information from NYC Department of Health and Mental Hygiene (DOHMH). Includes Symptoms, Chronic Health Risks; Prevention and Care; Businesses and Other Facilities; Coping and Emotional Well-being; Data; Posters and Flyers; Information for Providers

NYS DOH: Novel Coronavirus: New York State Department of Health information and guidelines. Includes: Symptoms & Prevention; Testing; Know Your Rights; Latest News.


Coronavirus: New York State Department of Health information and guidelines. Includes: Symptoms & Prevention; Testing; Know Your Rights; Latest News.Resources for Undocumented Immigrants and their Families During COVID-19: "At My Undocumented Life we have compiled a list of resources and news that can help undocumented and mixed-status families during the COVID-19 (Coronavirus) pandemic. We update this page frequently so be sure to bookmark it and share it with your networks!"

Teaching Effectively During Times of Disruption: Guide by Stanford University Academic Technologists. "Feel free to remix for your own institutional contexts!"


Z_AP Copy of Coronavirus 4-20-20: Adriana's archived copy.


Finding Ebooks:
Tips & Tricks for Finding E-books: A few tips and tricks for finding e-books while availability is temporarily expanded.

Public Books Database: With universities and libraries shuttered because of the COVID-19 crisis. In response, many academic presses have made hundreds of their titles freely accessible online. The Public Books Database aims to catalog such resources in a single location. The list will be updated regularly as materials are made available.


COVID-19 research and press coverage (Free):
Several publishers have agreed to make their coronavirus (COVID-19) content freely available in PubMed Central and other public repositories. Below are listed additional coronavirus-specifc resources from various publishers.

JSTOR: Free access to selected COVID-19-related articles: Editor-selected articles relevant to the COVID-19 crisis. More than 6,000 articles from more than 500 journals, free to read through June 30, 2020. They can be searched and discovered on jstor.org.

Public Health Journals in JSTOR (Temporary Access during COVID-19): JSTOR and participating publishers have made 26 public health journals free to everyone through June 30, 2020.


TOR (Temporary Access during COVID-19): JSTOR and participating publishers have made 26 public health journals free to everyone through June 30, 2020.The Royal Society Publishing COVID-19 research: The Royal Society has signed a Wellcome statement on the subject of research findings and data relevant to the coronavirus (covid-19) outbreak. They are one of several signatories to this statement, the collective aim being to ensure that the relevant research and data are shared rapidly and openly in order to inform the worldwide public health response and to help save lives. This special collection comprises some papers likely to be relevant to the outbreak.


Background readings:
Below are a few articles that help to explain the concepts of Open Educational Resources. Also see the Further Reading section of this guide for more options.

OER Factsheet: A quick factsheet from SPARC .

OER: A Closer Look: This post from the Graduate Center Library blog explains the basic parameters of OER.

Open Textbooks Could Help Students Financially and Academically: An article from the Chronicle of Higher Education that examines the topic of rising textbook costs.

On Quality and OER - David Wiley: David Wiley explains why quality "is not necessarily a function of copyright status," and puts forth the argument for quality in OER.

A Faculty Perspective on Open Textbooks: Prof. Rajiv Jhangiani of Kwantlen Polytechnic University describes his journey in using open textbooks.

Further Reading: A round-up of articles, books and blog entries on OER, organized according to the tabs in this guide.


OER in the news:
OER is at a tipping point. Here's how to keep it moving in the right direction . - EdScoop , April 2018 When it comes to Free Textbooks, who Pays? - Forbes , July 2018 OER Gains Momentum on the Federal Level - InsideHigherEd , March 2018 A Guide to Good OER Stewardship - InsideHigherEd , March 2018 Open Educational Resources (OER) in HigherEd - EdSurge , January 2018 Use of Free Textbooks Is Rising, but Barriers Remain - Chronicle of Higher Education , December 2017


OER: 5 Common Myths:
OER Mythbusting :  The Scholarly Publishing and Academic Resources Coalition (SPARC) provides context for some common myths surrounding OER. Myth # 1: Open simply means free. Myth # 2: All OER are digital. Myth # 3: “You get what you pay for.” Myth # 4:  Copyright for OER is complicated. Myth # 5: OER are not sustainable. Read the full text of SPARC's OER Mythbusting guide, here .


Defining OER:
Open Educational Resources (OER) are "free and openly licensed educational materials that can be used for teaching, learning, research, and other purposes.” They are part of a wider movement to provide alternatives to the restrictions of traditional publishing models. Many types of educational content fall can fall under this category, but the two key components are: Free , meaning simply that materials that are free of charge . There are no associated costs with the item for the user, and institutions do not pay a subscriber's fee for access. Open , as in "openly licensed." When something is openly licensed , it means that the creator allows others to use and share their work, and potentially modify the content. Under traditional copyright, this type of sharing would not be permitted. Creative Commons Licenses are a way to extend more rights to users, in a sense "opening" the resource to others. See more about this topic in the following tab.


Permissions:
If you're new to Creative Commons licenses, below is a guide to the symbols used in each license.


Copyright, Public Domain, and Fair Use:
Traditional Copyright About Copyrights - An informative summary of copyright principles, from Columbia University. U.S. Copyright Overview - Addresses the basics and key concepts of copyright law. Copyright FAQ - From Copyright.gov, answers to frequently asked questions. Feel free to also check out our more extensive copyright guide on this page . Public Domain Public Domain Slider - Helps to determine whether a work falls within the public domain. Best Practices from the Center for Media and Social Impact - Selected resources for journalism, teaching, and more. Fair Use Fair Use Evaluator - A website that helps to determine Fair Use.


Creative Commons:
Creative Commons licenses represent a departure from traditional copyright, which automatically reserves all rights for the creator of a work. By contrast, Creative Commons licenses offer users the ability to retain, revise, reuse, remix, and redistribute their work, depending on which license is chosen. To the left is an image of the six individual licenses. For a more specific breakdown of the symbols, see the box below: for a comprehensive explanation of each license, use the Choose a License tool to find out more, and to determine which combination of permissions will best fit your needs.


Below are a selection of OER repositories, so that you can easily locate openly-licensed educational materials (syllabi, textbooks, worksheets, and more). George Mason Metafinder - With the George Mason Metafinder, you can search across multiple OER repositories at once. OER Commons - Includes an advanced search function allowing users to limit to the specific type of material, license, and other detailed information. OpenEd CUNY on OER Commons Open Textbook Library - Coordinated through the University of Minnesota, the site offers peer-reviewed, open textbooks. OpenStax - From Rice University, the site offers a variety of open textbooks in science, math, and the humanities. MIT Open Textbooks - Open textbooks hosted by MIT, and searchable by department. MIT Open Courseware - "A web-based publication of virtually all MIT course content." You can also search for syllabi, videos, exams, and download readings.


pen Courseware - "A web-based publication of virtually all MIT course content." You can also search for syllabi, videos, exams, and download readings.pen Courseware - "A web-based publication of virtually all MIT course content." You can also search for syllabi, videos, exams, and download readings.pen Courseware - "A web-based publication of virtually all MIT course content." You can also search for syllabi, videos, exams, and download readings.OASIS Merlot Teaching Common s California Open Online Library for Education Saylor Open Michigan


OER at CUNY and SUNY:
OER at CUNY - An overview page of the efforts across CUNY, linking to press releases. OER in CUNY Academic Works - The institutional repository holds many openly-licensed syllabi, textbooks, and other course content created by CUNY faculty. OER Representatives across CUNY - The list of representaives on each CUNY campus. SUNY Open Textbooks - A repository of openly-licensed textbooks created at SUNY. SUNY OER Repository - Allows for searching of materials from SUNY. Opening Higher Ed - A slideshow by guest speaker Robin DeRosa, for the CUNY/SUNY 2018 OER Showcase.


Additional Resources:
Open Access Directory of Open Access Books (DOAB) Directory of Open Access Journals Faculty Guide for Evaluating OER - A checklist from BC OpenCampus to help evaluate open materials.


OER Creation and Adaptation:
A Guide to Making Open Textbooks with Students (2017) - Designed to offer guidance for those interested in involving students in the process of open textbook creation and modification. Guide to Developing Open Textbooks (2016) -  Developed "to assist teachers and educational technology administrators to build, manage and maintain an open textbook platform." Open Pedagogy Notebook - A site created by Robin DeRosa and Rajiv Jhangiani, to facilitate online conversations between educators. 6 Steps to Adapting an Open Textbook - A post that clarifies some issues in adapting an OER textbook. Localization - A module designed to expolre this aspect of OER, "the process of taking educational resources developed for one context and adapting them for other contexts." Opening the Textbook: Open Education Resources in U.S. Higher Education - A 2017 Survey Report conducted by Babson Research Group, on the state of OER in the United States.


Attribution:
Open Attribution Builder - This tool is designed to quickly create attributions, so that you can properly credit the work.


Finding Open Content/Media:
Find OER: Open Professionals Educaton Network - An overview of where to find many types of open content (video, audio, etc). Images Flickr - Creative Commons Wikimedia Commons Pixnio - Public domain images (Note: test) NYPL Public Domain Images Video Vimeo - Creative Commons filter


Creating OER:
Below are resources relating to the creation of OER. Whether you're adapting an open textbook or developing a new resource, you'll want to find open content (images, videos, text)  that is available for use.


Resources:
Open Accessibility Toolkit - From the University of British Columbia, this helpful guide reviews best practices in working with video, audio, and other specific topics. The guide is also available in an Ebook format . Floe Inclusive Learning Design Handbook - Guidelines for accessibility, with an eye to those creating OER. Reading Ease and Accessibility - This short guide from the OpenLab at the New York City College of Technology provides guidance about writing for the web.


Tools:
WAVE - The Web Accessibility Evaluation Tool helps determine accessibility issues and how to resolve them. Create and Verify PDF Accessibility - Using Adobe Pro, the guide shows how to convert a PDF document into an accessible version. Create Accessible PDFs - From Microsoft, a guide on how to ensure PDF accessibility. CADET - Caption Description and Editing Tool


OER and Accessibility:
Many open resources are being created using digital tools, or compiled onto websites. Checking for accessibility helps to open the resource to the most users. Be sure to take a look at the comprehensive Accessibility at CUNY guide, "created to assist CUNY librarians, staff and faculty with their creation of accessible open educational resources."


Resources:
OER Representatives across CUNY - The list of representatives on each CUNY campus. OER at CUNY - An overview page of the efforts across CUNY, linking to press releases. Year One Report : Includes statistics about course conversion and zero-cost impact across CUNY.


Open Resources at CUNY:
CUNY Academic Commons - Developed at The Graduate Center, and designed to be "an online, academic social network for community members." CUNY Academic Works - The University's institutional repository includes a section for OER created at CUNY, as well as other scholarship. Manifold - Allows users to "publish dynamic digital texts with rich media support, powerful annotation tools, and  community dialogue." OpenLab - An open platform developed at the New York City College of Technology (CityTech). OpenCUNY - Hosted at the Graduate Center, OpenCUNY is " a DSC-sponsored, student-run, open-source WordPress platform that is free and open to all students."


Open Educational Resources at the Graduate Center:
Open Pedagogy Fellowship - Fourteen GC doctoral students were accepted into the Fellowship , which included participation in a four-day OER Bootcamp , held in January 2019. Fellows were tasked with converting their syllabai to open or zero-cost materials, and reflected on that process in a series of blog posts . Breaking Open: An Open Pedagogy Symposium - Held on May 3, 2019, the Symposium combined elements of interactive pedagogy with a critique of "open" rhetoric. Keynote speaker Clelia Rodriguez helped to frame the issues within a decolonial perspective and context. Faculty Fellows Program - Building Open Infrastructure at CUNY - A compilation of OER across multiple disciplines, published on Manifold .


Open Pedagogy:
Why Open? A Curation of Posts on Open Pedagogy Invisible Labor and Digital Spaces Opening Up Open Pedagogy What is Open Pedagogy? - David Wiley speculates about the possibilities between OER and open pedagogy. What is Open Pedagogy? - A Year of Open - Perspectives from multiple individuals, speculating on the nature of "open." Tim Robbins Presents Open Anthology of American Literature at MLA Convention OER: A Field Guide for Academic Librarians


Diversity and OER:
Diversity and Inclusivity - A page of resources from the OER18: Open to All conference, held in Bristol, UK. How OER Can Support Student Equity and Diversity OER Researchers Don't Disaggregate Data on Diverse Students. Here's Why They Should.


OER in Context:
Open Education Reader  My Open Pedagogy Textbook (2016) - Robin DeRosa OpenEdGroup - Provides a review of research studies about OER.


Further Reading: OER - A Critical Approach:
A Critical Take On OER Practices: Interrogating Commercialization Colonialism and Content Open Educational Resources and Rhetorical Paradox in the Neoliberal Univers(ity) - CUNY Prof. Nora Almeida explores the tensions between OER and the university system, with an emphasis on rhetoric and pedagogy. OER: Is the Federal Government Overstepping its Role? - (Winter, 2017) EducationNext. Ten Years Later: Why Open Educational Resources Have Not Noticeably Affected Higher Education, and Why We Should Care EduCauseReview (2/26/13)


Link Items in OneSearch to Blackboard:
Permanent links guarantee users perpetual access to catalog records or articles. To get a permanent link to a book in OneSearch , go to the screen that lists the full details of the book, click permalink and copy the URL. To add this link to Blackboard: Select the appropriate Blackboard course from the list under My Courses . Click Content or the desired area where the link will be accessed from. Click Build Content . Click Web Link . Enter a title for the link in the Name field. Type the permanent link URL (including the proxy prefix, explained above) in the URL field. Be sure to include the http:// at the beginning. Enter description in the text box, such as bibliographic information about the article (i.e., author, title of article, journal title, volume, issue, pages, date). Click the Submit button.


E-Research Basics: Simple how-tos for the first steps of finding materials through the GC library's website.


Logging In for Remote Access:


Logging In for Remote Access:Logging In for Remote Access:For remote access to most of the library's electronic resources, you will need to log in with your Graduate Center Network ID and password . This is a unique username/password: it is different from the CUNYFirst username, and not the same as your email address. Your GC network ID is the same as the first part of your GC email address, usually your first initial followed by your last name. (There may be a number at the end of your username if there are multiple GC affiliates who share the same first initial and last name: Adam Smith = asmith or asmith4). If you are uncertain of your GC network password , you can reset it with the self-service password reset tool or contact IT Services at (itservices@gc.cuny.edu). To use this tool you will need your EMPLID and the secondary (non-GC) email address you have on file.


contact IT Services at (itservices@gc.cuny.edu). To use this tool you will need your EMPLID and the secondary (non-GC) email address you have on file.contact IT Services at (itservices@gc.cuny.edu). To use this tool you will need your EMPLID and the secondary (non-GC) email address you have on file.contact IT Services at (itservices@gc.cuny.edu). To use this tool you will need your EMPLID and the secondary (non-GC) email address you have on file.The network password is not necessarily the same as your email password; changing your network password will update your email password to match, but changing your email password does not update your network password. [Please note: If you are from the School of Labor & Urban Studies (SLU), you can contact the HelpDesk at: ithelpdesk@slu.cuny.edu]. You will be prompted to enter this username and password when you first click a link to a database, article, or e-book.


In looking for or within any type of library resource--database, electronic journal, e-books--there are a few techniques that are always useful. Work with Keywords Your first search term or terms may not bring up the results you expected. You should expect to run any search a few times with variant words in order to find the most relevant results. For example, "e-sports" and "competitive digital gaming" might return different but overlapping or complementary sets of results. Fewer words will give you more results, though those results may be less germane. Conversely, more words will make the results list more specific but also shorter. Compare, for instance, a search for "weather" with one for "tornadoes United States Midwest." Use Filters Individual databases as well as the OneSearch catalog offer ways to filter your results list if you have too many or insufficiently relevant results.


Individual databases as well as the OneSearch catalog offer ways to filter your results list if you have too many or insufficiently relevant results. Individual databases as well as the OneSearch catalog offer ways to filter your results list if you have too many or insufficiently relevant results. Individual databases as well as the OneSearch catalog offer ways to filter your results list if you have too many or insufficiently relevant results.Usually located in the left or right sidebars, these limiters can include full text, date range, subject area, material type, and so forth. Try Multiple Avenues Journals are often found in more than one database, so if you have trouble accessing an article via the first place you find it, you can look up the journal title, then use the databases to browse the journal and find the article. This is particularly useful if you are looking for a specific item but can't get to it through OneSearch.


Keeping Track of Your Research:


Keeping Track of Your Research:Keeping Track of Your Research:The option that we recommend is to use reference management software such as Zotero, RefWorks, Mendeley, or a similar program. This kind of software allows you to accumulate a bibliography (or bibliographies) on your own computer, with not only item metadata but also links to the resources (and often the resources themselves) held locally. Other Options If you are logged into your OneSearch account , you can keep a list of resources you find by pinning them. This will, of course, only allow you to pin items that are in the library's catalog. You will also lose those lists when you graduate from the GC and no longer have active access to the GC network. Database providers offer you the option of creating accounts within specific platforms , such as JSTOR or EBSCO, where you can keep lists and sometimes folders of resources you find. This can be cumbersome since you won't have a single, unified collection of your research.


can keep lists and sometimes folders of resources you find. This can be cumbersome since you won't have a single, unified collection of your research.can keep lists and sometimes folders of resources you find. This can be cumbersome since you won't have a single, unified collection of your research.can keep lists and sometimes folders of resources you find. This can be cumbersome since you won't have a single, unified collection of your research.As with the OneSearch option, your access to the GC's databases will end when you leave the GC, and though your individual accounts may persist, those resource lists will no longer link you to the full text of the items.


In This Guide: The Basic Basics:
This guide is meant to acquaint you with the basics of doing research in the Graduate Center's electronic holdings. Here you'll find information about logging in for remote access, deciding on and searching within a database, locating specific articles and doing broad exploratory searches, determining whether the GC has access to a particular journal, and more. Feel free to check out our FAQ page , which answers common questions. If you have another question, feel free to get in touch with us via live chat or email ! We're happy to meet with you.


Articles: Find specific articles or articles on a topic in the GC's online collection.


Finding Articles:
If you are looking for a specific article, you can enter the information you have into OneSearch. Most items in the library's digital collection will come up in the catalog search. Don't forget to click on the Articles tab above the OneSearch bar on the home page (note that the bar defaults to "books & e-books"), or, if you're inside the catalog already, use the Advanced Search to limit your results to articles. See below for a visual guide to the advanced search interface. Second Option: If you'd like to double-check that we have access to the Journal an article was published in, go to the Journals tab. Search by Journal title. If there are no results, you can guarantee that the Graduate Center does not have access to the item - and then place an InterLibrary Loan request!


e. If there are no results, you can guarantee that the Graduate Center does not have access to the item - and then place an InterLibrary Loan request!When searching for a range of literature on a subject, the best first step is often to do a broad search of all the library's holdings. Almost all the items available through the library will be found by the catalog discovery tool, OneSearch. OneSearch can be found and used directly through the home page of the library , but you may want to begin immediately with the Advanced Search so that you can use multiple search fields and place limits on your search results. If you find that you get too many results and they are not on point, you may want narrow your scope by searching in an appropriate database. You can determine which database or databases would be most appropriate by consulting the Research Guides ; each database will have its own search tools. [in journals]


Databases: Find and search databases that the GC subscribes to.


Find Databases by Name:
If you know the name of the database you would like to use, you can use the search bar on the home page . Click the Databases tab above the search bar to activate a drop-down menu, then type the initial letter or letters to navigate easily to the database's title. Select it, and then click GO at the end of the bar. Alternately, you can navigate to the name of the database in the Databases A-Z index.


Searching Databases:
Searching within a database is not unlike using the OneSearch tool in the library catalog. You can search in a number of different categories (author, title, subject, etc.) and you can use multiple search fields and filters. A typical database's advanced search (click on the image to see a larger version): There are multiple search fields, each of which can be set to search a particular category, as well as search limiters (e.g., Full Text, date range).


Find Databases by Subject:
To locate a database that is specific to a particular subject area, use the research guides to find suggestions or the drop-down menus on the Databases A-Z index page. Research guides can be found through a link on the library's home page , located in the box labeled Research below the search bar on the right-hand side; through a link at the top of the A-Z index page; or at the link in the text above.


Keeping Track of Materials:
When you find material in a database that you want to hold onto, there are several ways to save it. Many articles are available as PDFs and can be downloaded to your own computer or storage. Individual databases allow you to create accounts in which you can save reading lists. And, within the OneSearch catalog, you can pin search results to your library account . Our recommendation, though, is to use a citation manager such as Zotero or RefWorks . Zotero is our strongest recommendation due to its being free and open source, and thus available to you if and when you are no longer affiliated with the Graduate Center. Check the library events page for workshops on using Zotero, and consult our Using Zotero research guide.


Journals: Check journal availability and search within specific journals.


To find out if the library carries a specific journal, use our Journal Finder tool. You can find this in several places: On the home page of the library , above the OneSearch text field, you can click on the Journals tab to use that field to search for a journal by title. In the Research section on the library's home page, below the search field, there is a link for Journals A-Z. If you are already in the catalog, there is a link to the Journal Search at the top of the page. And finally, you can use the link at the beginning of this paragraph. There may be several databases that contain the journal you need. Each database may have different coverage dates, so look closely at those date ranges. If there are no such differences indicated, you can simply use the database whose interface you prefer. Tip: If you don't see results come up when you search for a Journal title, this simply means the GC does not have access to the journal.